Human Resources Office Assistant

Profile

Human Resources Office Assistant
Responsibilities: Performs work of a general office nature that assists with the efficient operation of the human resources office and district office. Greets and directs visitors; operates the main switchboard line in directing calls and visitor inquiries regarding the FPS District. Processes new hire employment paperwork; prints badges/assigns FOBS using Ccure program. Distribution of building mail and community/district flyers. Serves as mail back-up to District Office. Schedules appointments, meetings, maintains calendars, etc. Schedules use of meeting rooms in the District Office as needed and posts meeting room schedules. Records minutes for HR meetings. Maintains confidentiality and respect for all staff members and the public. Files paper and electronic records, memos, background checks, and other sensitive documentation. Schedules use of meeting rooms in the District Office as needed and posts meeting room schedules. Assists the Human Resource department with creating and mailing correspondence, scheduling, and formats documents as requested. Operates office equipment. Maintain staff directories for the district office. Ensures that appropriate legal posters are placed in all worksites. Enters and updates information utilizing various software and the district’s business management software. Enters information into Great Plains (GP) to generate a Fargo Public Schools ID. Creates username/e-mail address for new employees using Active Directory. Enters additional information as assigned. Utilizes GP to enter employee address changes and process legal name changes submitted through Employee Self Service. Monitors and maintains a record of staff with a professional license through ND Education Standards & Practices Board ensuring a current ND teaching license is received, recorded, and filed. Records paraprofessional certification as received. Assists with entering evaluations in GP for non-certified staff and file in the personnel file. Assists the public in completing high school transcript copy request form for student records. Monitor student-teacher workflows. Serves as the backup for entering ND Workforce Safety (NDWSI) for safety/work injury-related situations. Communication regarding corrective action to building administrators. Monitors medical and time loss claims to coordinate with NDWSI. Attends professional development training as needed and as required.

Qualification and Experience

Qualifications: High school diploma or GED. 1 year of office/clerical work experience preferably in a school setting. Strong computer skills, especially Microsoft Office Outlook. Experience working respectfully and collaboratively with diverse populations. Skilled in the composition of letters, publications, and reports. Must possess good grammar/spelling punctuation skills as well as editing and proofreading skills. Demonstrated ability to take initiative to complete tasks. Preferred Qualifications: An Associate’s degree or coursework in the field of Human Resources, Business Administration, Paralegal, or a related field. Previous Human Resources experience.

Min Salary/Max Salary

Company info

Hiring Coordinator
Fargo Public Schools
415 4th Street N
Fargo, ND 58102