Job Details

Healthcare Legal Secretary

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Nov 24, 2021

Valid Through

Mar 09, 2022

Posted on

Oct 21, 2021

Years of Experience

1-3 yrs required


Cleveland, OH, United States

Employment Type



Practice Area
Health Care >> Health Care
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Healthcare Legal Secretary
Duties: Provides secretarial support to assignments including, but not limited to, transcribing dictation tapes, typing correspondence, reports, memoranda and/or other documents and submitting same for review; revising, proofreading, assembling and distributing prepared material as necessary in an accurate and timely manner. Reviews and routes incoming correspondence. Creates and maintains well-organized and timely client files (hard copies and electronic); resource materials and administrative files (e.g. CLE) and indexes. Performs electronic filing of court documents (e.g., County, State, Federal and/or Appellate Courts.). Screens and routes telephone calls, and receives and directs clients. Schedules and confirms appointments in a proactive manner. Ensures guests are registered visitors with the building. Schedules conference rooms and guest offices using the Firm scheduling software. Input attorney's daily billable time in accordance with the Firm's policy on Timekeeping & Billing. Prepares expense reports for review and submission. Monitors case deadlines and maintain case calendar utilizing Firm docketing system. Communicates and interacts appropriately with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy. Reviews pro formas for billings received from the Accounting Department to clients for services rendered and complete complex clerical procedures in connection therewith. Coordinates domestic and international travel arrangements and tracks travel expenses for timely reimbursement. Proactively participates as a member of the practice group support coverage team. Mandatory successful completion of the Legal Technology Core Competencies Certification Coalition (LTC4) Program. Perform additional office support duties as assigned/requested. May require overtime or weekend hours.

Qualification and Experience

Qualifications: High School Diploma. Must have 1-3 years of legal secretarial experience is required. Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software. Excellent communication skills. Must possess an excellent customer service attitude. Experience with InTapp Time, Chrome River Expense Reporting, Elite Webview, Interaction, Cisco Telephone System, iManage and ADP are a plus.

Company info

Hiring Coordinator
200 Public Square
Suite 2300
Cleveland, OH 44114

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