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Legal Secretary Duties: Perform a variety of legal secretarial duties such as preparing legal documents, scheduling trial calendars, collecting and organizing data and exhibits in connection with litigation and providing other related support to Attorneys and/or Legal Assistants as needed to expedite legal services in a state agency. Receive specific instructions for completion of legal secretary duties from legal secretaries, legal assistants and/or attorneys. Work is closely monitored and reviewed for accuracy and completeness. Types and prepares reports or other written materials from source documents, transcription, etc. Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc. Edits written material for accuracy, format, and arrangement of material. Files documents with courts and assists in trial preparation. Collects data and reviews research materials, determines accuracy and validity of sources and appropriateness for use. Maintains calendars; schedules and coordinates appointments. Writes or drafts correspondence, reports, documents and/or other written materials. Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual. Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
Qualification and Experience
QUALIFICATIONS: Knowledge of: Formats for a variety of legal documents; legal processes and procedures; legal terminology; use computer word processing software; arrange, coordinate, or schedule time and details; establish, organize and/or maintain files; assemble, sort, and/or distribute documents, supplies, and/or materials/items; plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines; enter, transcribe, record, store, or maintain information in either written or electronic form.; court/hearing, rules, records, procedures and protocol; organize information in a clear and concise manner; use automated software applications; follow written and/or oral instructions; compile, code, categorize, calculate, tabulate, audit, verify, or process information or data; principles, practices and procedures of an office environment; speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; record messages from verbal information received by telephone conversation or personal contact; communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing; review and/or edit documents for accuracy and completeness; grammar, spelling and punctuation; find, gather and collect information or data; research methods, techniques, and/or sources of information; deal with people in a manner which shows sensitivity, tact, and professionalism; applicable laws, rules, regulations and/or policies and procedures. Must have excellent secretarial skills.
CLOSING DATE: 06/14/18 11:59 PM
Company infoElida Stults