Job Details

Lead Executive Assistant / Staffing coordinator

Company name

Yadkin Valley Cabinet Co Inc

Organization Type

In-House

Job Type

Legal Staff

Date Last Verified

Oct 10,2019

Valid Through

Jan 23,2020

Posted on

Apr 12,2018

Years of Experience

Min 5 yrs required

Location

Indianapolis, IN, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Corporate >> Corporate - General
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Lead Executive Assistant / Staffing coordinator
The candidate will be managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. Will be planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed. Creating Word, Excel and PowerPoint files that adhere to company identity and document standards. Entering new opportunities, checking conflicts, and locating client and project information using NERA’s global database. Preparing monthly billing letters and following up with NERA billing team and clients. Organizing case documents and preparing materials for internal and client meetings. Managing Outlook calendars. Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries. Preparing, reconciling and tracking expense reporting and reimbursement. Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones. Responding to service requests, inquiries and complaints over the phone or in person. Contacting and communicating with management, and Department Directors to obtain staffing orders. Organizing the communication and the distribution of all orders and travel request. Communicating issues or client process changes to senior management staff. Must have 5 years of experience managing administrative staff. Should have 5 years of experience providing administrative support in a legal or professional services environment, preferably with a global presence. Excellent Communication skills are a must. Should be proficient at data entry. Must have strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook. Excellent communications and proofreading skills are required. Project management experience is needed. Outstanding client interaction and interpersonal skills are required. Bachelor’s degree is a plus.

Company info

Hiring Coordinator
Yadkin Valley Cabinet Co Inc
P.O Box 6048
Mount Airy, NC 27030

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