Responsibilities: Provide executive support to Contracts team including reserving meeting spaces, scheduling meetings or conference calls, preparing materials for use in meetings/discussions and monitoring incoming correspondence for upcoming deadlines or items requiring immediate attention. Responsible for the organization and maintenance, of the correspondence and records function for the OTI contracts team. Ensures records are maintained properly in accordance with ADS policies. Responsible for scanning and uploading all required contracts documents to Agency Secure Image And Storage Tracking System (ASIST) which includes saving all important correspondence and distributions and completing contract checklists. Ensuring all executed actions are uploaded into Asist (all relevant files must be uploaded). Responsible for auditing P drive contract files and saving contract documentation as needed. Assist with content and knowledge management through research and analysis, documenting lessons learned and best practices, updating communications on internal documents and/or sites and maintaining electronic and hard copy filing systems while ensuring accuracy and timeliness of all documentation Provide administrative support to the Contracts team including general email correspondence, task initiation and follow-up, data entry, composing documents, proofreading, formatting, filing, scanning and other administrative requirements. Assist the Contracts Team with logistical support. Will be trained in contracts procedures and provide backup support to Contracts Specialist as necessary. Complete Tally Sheets. Print and send PeopleTrak reports.
Qualification and Experience
Qualifications: BA/BS degree with 1-2 years of related work experience is preferred. Bachelor’s degree with 1-4 years of work experience; or; Less than BS/BA with 5 years of relevant experience; MS/MA/MB with 3 years of relevant experience; JD/ABD with 2.5 years of relevant experience; Ph.D. with 2 years of relevant experience. Must demonstrate strong customer service skills including taking initiative to address issues and anticipate needs. Must be flexible and adaptable while maintaining excellent organizational and administrative skills in a high-energy, dynamic work environment. Should have outstanding written and verbal communication skills. Must be a detail-oriented team player who takes initiative to develop and implement efficient and effective administrative support systems. Should have superior computer skills and applied knowledge of Microsoft Office 2010 Office Suite as well as email and internet applications. G-Mail and Google Drive/ Documents experience is welcome.
1525 Wilson Blvd.
Arlington, VA 22209