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Organization TypePublic Interest
Years of Experience
Date Last Verified
Administrative Legal Secretary The candidate manages all communications, correspondence, typing legal documents, filing, travel, calendar, and general organizational matters within the local office. Responsible for managing legal expenditures, coordinating litigation with outside counsel and preparing discovery, and maintaining/organizing records of litigated and transaction matters, as well as vendor, supplier, and other office contracts. Maintains all duties of the Legal Secretary position. Serve as coordinator of the office, training and coordinating the office clerical staff. Delegate tasks to other clerical staff, coordinate clerical and litigation support responsibilities. Maintains statistical records as required, create and produces reports using Legal Server. Administer petty cash and clients' trust accounts. Assist in the interviewing and selection of clerical staff. Maintain office administrative and personnel files. Assure that legal deadlines are met in the processing of legal documents. Maintain the court and appointment calendar. Order and maintain office equipment and supplies. Disseminate information from ALS meetings. Maintain/archive confidential client files, arranges for confidential document destruction as directed. Coordinate building maintenance, process invoices, bills, statements and check requests. Assist off-site IT personnel with the local provision of tech support. Perform other office duties as assigned, including assisting with the new applicant and client intake process.
Qualification and Experience
The candidate must have 3+ years of experience as Legal Secretary or equivalent experience providing administrative support. Type 55-60 wpm, efficiently and correctly into case management system is essential. Knowledgeable with Windows/Microsoft Office, Internet, Legal Server and web based programs is essential. Knowledgeable of office equipment such as copiers, facsimile machines and scanners is essential. Excellent written and oral communications skill is essential. Knowledge of law office management is essential. Bilingual (English and Spanish) highly preferred. Experience working with low-income families and communities is preferred. Experience in a non-profit legal services environment is preferred. Prior experience in legal services is preferred.
Company infoHiring Coordinator