Job Details

Executive Assistant To The General Counsel

Company name

Department of Children & Families - Massachusetts

Organization Type

Government

Job Type

Legal Staff

Date Last Verified

Jun 12,2019

Valid Through

Sep 25,2019

Posted on

Apr 03,2019

Min Salary/Max Salary

USD 52015 to 74146 Annually

Years of Experience

Min 2 yrs required

Location

Boston, MA, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Corporate >> Corporate - General
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Executive Assistant to the General Counsel
Duties: Acts as administrative support to the General Counsel’s Office and the executive assistant to the General Counsel of the Child Welfare Agency. Manage, coordinate and monitor the general operation of the Office of the General Counsel and its related functions. Responsibilities include handling highly confidential material for the General Counsel. Responsible to manage the appointments calendar and coordinate meetings for the General Counsel and the Deputy General Counsels. Oversee incoming/outgoing correspondence for the General Counsel, Deputy General Counsel and other legal staff. Act as liaison for daily communication with the General Counsel’s Office and statewide department clinical and legal field staff. Access, assimilate and summarize department data as requested. Maintain a relationship of communication between the Office of the General Counsel and all levels of EOHHS, Office of Human Resources and department staff. This includes senior staff, internal and external staff, and staff in other agencies, as well as various local, state and federal agencies, to exchange information, resolve problems and coordinate activities. Use of interpersonal skills that enhance interaction with staff at all levels both inside and outside this agency. Track and process all staff vacancies, postings and hiring packets for the legal staff of the agency, including staff in the five legal regional offices. Assist in tracking and processing of records and document requests, subpoenas and court orders from the general public, department involved families, the courts and other involved individuals. Assist with preparation of appellate briefs filed by the Office of the General Counsel. Maintain and respond to requests regarding the Parental Claims Registry. Oversee and track immigration referrals, including working with the Department’s contracted attorney and coordinating with social workers and attorneys the necessary documents and events in order to finalize the immigration process. Oversee and process incoming and outgoing bill paying for the OGC and regional legal offices, including payment for legal notices, constable subpoenas, expert witnesses, stenographers, legal contracts, law libraries for the legal regional offices. Track and process supply orders for the regional legal offices and the OGC. Track and process of contracts for the OGC. Maintain OGC library, including bill processing and filing revisions to legal books. Handle highly confidential material for the OGC staff. Assist as needed for the smooth operation in the Fair Hearing Unit, including but not limited to assisting in answering phones, process new hearing requests, sending out completed decisions and other duties as needed. Assist General Counsel and other legal staff to process agency regulation revisions. Perform basic clerical duties such as filing, copying, mailing, answering phones operating office machines Learn and assist responsibilities of other general counsel support staff as requested. Other duties in support of the General Counsel’s office as needed.

Qualification and Experience

QUALIFICATIONS: Must have (A) 2 years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Ability to exercise sound judgment. Ability to interact effectively with people. Ability to utilize effective communication and interpersonal skills. Ability to work independently. Ability to exercise discretion in handling confidential information. Ability to maintain accurate records. Ability to give written and oral instructions in a precise understandable manner. Ability to organize, coordinate and synthesize information and documents. Ability to write concisely and effectively, to express thoughts clearly and to develop ideas in logical sequence. Ability to identify and resolve problems as necessary and appropriate. Working knowledge of Word, Excel, Power Point, and Access.

Additional info

Ref. 190001YA. Send a resume with application.

Company info

Hiring Coordinator
Department of Children & Families - Massachusetts
24 Farnsworth Street
Boston, MA 02210

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