Job Details

Judicial Assistant

Company name

Eleventh Judicial Circuit of Florida

Organization Type

Government

Job Type

Legal Staff

Date Last Verified

Dec 05,2018

Posted on

Jan 25,2017

Salary

USD 38980 Annually

Years of Experience

Min 4 yrs required

Location

Miami, FL
Practice Area
Litigation >> Litigation - General/Commercial
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Judicial Assistant - Circuit Court
Responsibilities: The candidate will prepare and manage the Judge’s court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; assists attorneys with procedures on filing motions and hearing dates. Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters. Reviews case files for accuracy, format compliance and completeness before scheduled hearings. Acts as the Judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy. Screens telephone calls and visitors to the judge’s office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages. Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail; performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying. Composes and/or edits correspondence, memoranda, directives, notices, orders, reports, e-mails, and other documents observing strict confidentiality. Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers. Researches information on hearing dates for other agencies; prepares notices of hearings for cases set on the calendar by the judge. Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case-related issues. May conduct limited case law research using an electronic database such as Lexis-Nexis. Performs related work as required.

Qualification and Experience

Requirements : The candidate should have a High School Diploma, or equivalent, two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field; and four(4) years of responsible experience as a legal secretary or paralegal; or any equivalent combination of education and experience that provides the following knowledge, abilities and skills: Working knowledge of trial court rules and procedures. Excellent legal secretary and administrative skills. Excellent interpersonal skills. Excellent computer software knowledge: MS Office, Mentis, ECourtesy, Criminal Justice Information System (CJIS), Odyssey, E-Filing, Office 365, Outlook, Mocha. Excellent typing skills. Thorough knowledge of business English, spelling and punctuation. Ability to communicate clearly and concisely, orally and in writing. Ability to work with minimal supervision and recognize and establish work priorities. Ability to handle sensitive matters with integrity and confidentiality. Ability to handle individuals who are under stress with courtesy, tact and patience. Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar. Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management. Self-starter, independent. Bilingual English/Spanish preferred. Work involves displaying initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities, neatness and organizational skills, and a strong work ethic.

Company info

Hiring Coordinator
Eleventh Judicial Circuit of Florida
175 N.W. 1st Avenue
Miami, FL 33128

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