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Legal Staff Paralegal in Atlanta, GA

Ogletree, Deakins, Nash, Smoak & Stewart, PC Nov 02,2018 Oct 11,2018 Location USA Atlanta GA
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Law Firm

Legal Staff

Immigration

Min 3 yrs required

Profile

Immigration Legal Practice Assistant Duties: Work under the direction of attorneys to whom the assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. Will also be responsible for a variety of duties centered on new case initiations based upon client requests which includes: file creation, case assignment and documentation, as well as data input into VisaTrax/Zoom, and billing. Prepares and processes correspondence and written documentation to support attorney and client needs. Reviews and routes incoming mail and receipts to Data Clerks as well as retrieves files for PERM approvals and Request for Evidence documentation. Monitor inbox for incoming visa requests and processes these requests into VisaTrax/Zoom. Process and respond to a high volume of client inquiries. Maintains and updates the calendars for assigned attorneys, including meetings, appointments, and client-related activities. Maintains paper and electronic files in compliance with internal policies as well as creates client files and questionnaires to contacts for new cases. Conducts bi-weekly RMS file audit to track files, reviews client documentation authorizing files, updates files in INS Zoom, and prepares closed file documentation for processing. Coordinates travel arrangements, prepares expense reimbursement, and schedules meetings.

Qualification and Experience

Requirements: 3 + years of experience as a Legal Practice Assistant/Secretary or Administrative Assistant, preferably in Immigration. Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software. Must be able to achieve basic proficiency in Zoom/VisaTrax, within a reasonable training period. Ability to keep work area neat and clear of safety hazards so that files are maintained neatly and are easily retrieved. Must be able to operate a multi-line phone, copier, and scanner. Accurate typing of at 70+ wpm. Superior organizational skills including filing, calendaring, and proofreading. Excellent communication skills, written and verbal.

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