Job Details

Administrative Legal Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Jul 20,2018

Posted on

Jul 11,2018

Years of Experience

Min 3 yrs required

Location

Los Angeles, CA
Practice Area
Entertainment and New Media >> Entertainment and New Media
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Administrative Legal Assistant Duties: Help manage music deals, television shows, films from both the studio/network and talent sides. Constant interaction with representatives’, executives’, and production companies’ offices and personnel. Rolling calls, answering and logging incoming telephone calls utilizing CallPlease, communicate via Lync (instant messaging system). Constant communication with attorneys throughout the day both in and out of the office. Drafts and types various kinds of documents, including talent agreements, engagement letters, correspondence, proofreads documents for errors and corrects errors. Extensive scheduling and coordinating, both internally and externally, including client meetings, lunches, and conference calls. Online research and digital media utilization as part of attorneys’ and group’s business development and marketing efforts. Prepare, document, and amend travel arrangements using the firm’s travel agency, as needed. Prepare check requests for invoices and process expense reports. Review, sort, and distribute mail; reviews and calendars follow-up from documents, letters and other mail received. Inputs the attorney’s timesheets and client billing into the firm’s financial management application; reviews for accuracy and corrects any errors; and releases time by deadlines. Schedules needed vendors to accomplish the attorney’s projects. Maintains accurate and up-to-date databases such as name/address lists, client/matter numbers. Open new business matters following established firm procedures. Maintain and update client files following local office electronic filing system procedures. Participates in office secretarial team leader and back-up system for absence coverage. Performs other tasks as assigned by the attorneys and/or Business Manager. Maintain discretion and strict confidentiality of client and firm matters. Maintain/foster a positive attitude in a fast-paced, work environment. Manage multiple priorities/tasks. Makes sound judgment decisions and easily adapts to changing work situations. Grasp and apply new ideas and technology tools.

Qualification and Experience

Requirements: A college degree is required. 3+ years of experience as a Legal Assistant in the Entertainment Industry (including some or all of - scripted/unscripted TV, Features, and Music). Work in-house at a studio, production company, label and/or entertainment law firm a plus. Must be proficient with Microsoft Office 2010 (Word, Excel, PowerPoint, etc.). Self-starter and driven individual. Must be able to pass (above average scores) the following tests: typing (75wpm); dictaphone transcription (75wpm); spelling; sentence structure; proofreading; punctuation. Must be a team player with a positive, innovative, pro-active personality.

Additional info

Job ID: 505002

Company info

Hiring Coordinator
Reed Smith LLP
355 South Grand Avenue
Suite 2900
Los Angeles, CA 90071

Review:

"Cooperative Law Firm"

Current Employee - Reviewed on December 16, 2017

The firm should work on having events in which more staff would be open to participating. Retreats, potlucks, or meet and greets would seem like a great way to be able to meet more of the staff which has not met other staff and employees in the office.

Pros : A law firm in which staff and employees work alongside together and have created a pleasant environment. The firm offers benefits. The staff is respectful.
Cons : Part of the firm is not on the same page. Some of the employees do not open themselves to working in the same pleasant environment. There needs to be more staff hired.
Current or former employee? : Current Employee

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