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Organization TypeLaw Firm
Years of Experience
Date Last Verified
Administrative Legal Assistant Duties: Help manage music deals, television shows, films from both the studio/network and talent sides. Constant interaction with representativesâ€™, executivesâ€™, and production companiesâ€™ offices and personnel. Rolling calls, answering and logging incoming telephone calls utilizing CallPlease, communicate via Lync (instant messaging system). Constant communication with attorneys throughout the day both in and out of the office. Drafts and types various kinds of documents, including talent agreements, engagement letters, correspondence, proofreads documents for errors and corrects errors. Extensive scheduling and coordinating, both internally and externally, including client meetings, lunches, and conference calls. Online research and digital media utilization as part of attorneysâ€™ and groupâ€™s business development and marketing efforts. Prepare, document, and amend travel arrangements using the firmâ€™s travel agency, as needed. Prepare check requests for invoices and process expense reports. Review, sort, and distribute mail; reviews and calendars follow-up from documents, letters and other mail received. Inputs the attorneyâ€™s timesheets and client billing into the firmâ€™s financial management application; reviews for accuracy and corrects any errors; and releases time by deadlines. Schedules needed vendors to accomplish the attorneyâ€™s projects. Maintains accurate and up-to-date databases such as name/address lists, client/matter numbers. Open new business matters following established firm procedures. Maintain and update client files following local office electronic filing system procedures. Participates in office secretarial team leader and back-up system for absence coverage. Performs other tasks as assigned by the attorneys and/or Business Manager. Maintain discretion and strict confidentiality of client and firm matters. Maintain/foster a positive attitude in a fast-paced, work environment. Manage multiple priorities/tasks. Makes sound judgment decisions and easily adapts to changing work situations. Grasp and apply new ideas and technology tools.
Qualification and Experience
Requirements: A college degree is required. 3+ years of experience as a Legal Assistant in the Entertainment Industry (including some or all of - scripted/unscripted TV, Features, and Music). Work in-house at a studio, production company, label and/or entertainment law firm a plus. Must be proficient with Microsoft Office 2010 (Word, Excel, PowerPoint, etc.). Self-starter and driven individual. Must be able to pass (above average scores) the following tests: typing (75wpm); dictaphone transcription (75wpm); spelling; sentence structure; proofreading; punctuation. Must be a team player with a positive, innovative, pro-active personality.
Job ID: 505002
Company infoHiring Coordinator