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Years of Experience
Date Last Verified
Legal Real Estate Assistant The candidate will maintain a thorough knowledge and understanding of commercial lease provisions. Will open, set up, organize and maintain accurate real estate and legal files (physical and electronic). Maintain and update Real Estate database and property/lease/sublease management system and generate required reports. Prepare and update Lease Abstracts. Prepare, update and distribute monthly Real Estate Reports which includes tracking, auditing, reconciling and reporting information on all properties owned by the corporation and leased or subleased to or by the corporation. Provide Accounting Department with information on corporate properties as requested. Research and gather information (via files or other departments) on company-owned property in order to complete reports for county property appraisers. Evaluate and assess rent amounts, common area maintenance, real estate tax and insurance billings, and annual reconciliations to ensure billing accuracy and compliance with lease agreements. Follow-up with the landlord to obtain necessary substantiating documentation, if applicable. Work with Accounting Department to confirm accuracy of accounting codes, pass through costs, real estate tax bills, payables and receivables for properties leased or subleased to or by the corporation. Monitor and ensure the accuracy and timely payment of rent, rent increases, annual reconciliations and other lease/sublease-related charges. Track, monitor and ensure timely receipt of rent payments for certain corporate owned properties.
Qualification and Experience
The candidate should have high School Diploma or GED - Associate Degree preferred but applicable skills can be substituted on a year for year basis. Should have 3+ years applicable administrative/office management experience. 2+ years leasing or real estate experience is preferred. Knowledge in the field of commercial real estate and lease administration or project management in a corporate environment is needed.
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