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Legal Secretary

Full-time 2 views

Law Firm

Oklahoma City, OK, United States

Legal Secretary

Legal Staff

Min 3 yrs required

Full-time

No

Legal Secretary
RESPONSIBILITIES: Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc’s appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. 

Requisition Number: LEGAL002083

Qualifications: Should have 3 years of litigation of experience. Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions, and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through the successful completion of a high school or general education degree. Demonstrate organizationally, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Ability to demonstrate impeccable integrity in confidential matters.

Legal

May 16, 2023
Jan 31, 2023
Dec 06, 2022
Company info

Hiring Coordinator
Hall Booth Smith, P.C.
6301 Waterford Boulevard
Suite 200
Oklahoma City, OK 73118


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Law Firm

Legal Staff

Min 3 yrs required

Full-time

Legal

Jan 31, 2023

May 16, 2023

Jan 31, 2023

Profile

Legal Secretary
RESPONSIBILITIES: Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc’s appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. 

Qualifications: Should have 3 years of litigation of experience. Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions, and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through the successful completion of a high school or general education degree. Demonstrate organizationally, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Ability to demonstrate impeccable integrity in confidential matters.

Additional info

Requisition Number: LEGAL002083

Company info

Hiring Coordinator
Hall Booth Smith, P.C.
6301 Waterford Boulevard
Suite 200
Oklahoma City, OK 73118

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