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Years of Experience
Date Last Verified
Legal Assistant IV, Torts Division Duties : Supervises legal support staff, performs legal support functions, and performs entry level paralegal duties. Coordinates with the Administrative Office Manager and other division managers to plan, lead, organize, and control the work performed by designated and other office staff. Assists in the hiring, evaluation, and corrective action of designated staff, requiring a thorough understanding and implementation of the Human Resource Management System (HRMS), and agency policies and procedures. Has the authority to approve timekeeping, leave and training for employees under direct supervision. Assures appropriate and optimum use of the organization's resources and enhances the effectiveness of employees through timely appraisal and professional development opportunities. Interprets attorney's instructions, whether handwritten, verbal or typed. Maintains an expert working knowledge of the procedures for electronic filings, as well as the rules and procedures for filing in state, federal and appellate courts. Notifies and assists professional staff with changes in the court rules. Composes, formats, proofreads, prepares, serves and files pleadings, motions, briefs and other legal documents meeting specific time requirements, court schedules and confirmation procedures. Responsible for keeping abreast of changes within the client agencies' structures and general office procedures. Performs and supervises professional staff work product for completeness and compliance with court rules. Receives, reads, and dockets or supervises computerized docketing of incoming mail, retaining and independently composing answers to procedural correspondence for attorney's signature and routes balance to attorney, calling attention to urgent items. If necessary, in attorney's absence, independently takes appropriate action on urgent items. Resolves routine conflict issues on attorney's calendar, and calendars items on computerized calendaring system. Reviews Critical Event Routing Sheet (CERS) prepared by Critical Event Reader to verify accuracy of date calculations and postings on team calendars. Maintains team Critical Event calendar, including monitoring events and meeting with team leader to coordinate follow up as necessary. Performs entry level paralegal duties including collecting and organizing factual information and documents related to litigation, potential litigation, or legal services to state agency clients. Analyzes factual information contained in discovery materials and advises attorney on persons who should be deposed and documents that should be obtained. Locates witnesses by searching discovery records, telephoning or checking other sources of information. Composes, organizes and enters factual information and documents related to litigation into computer databases. Logs and assists with organization and preparation of large volumes of documents related to litigation. Tracks documents, exhibits, pleadings, depositions, and other information by utilizing databases. Identifies, compiles and prepares documents for discovery and trial. Prepares, organizes and assembles trial materials, including trial notebooks, trial briefs, jury instructions, exhibits, courtroom aids, pre- and post-trial motions. Keeps clients and witnesses informed on progress of cases. Assists attorneys during trial within the office and in the courtroom as requested.
Qualification and Experience
Option 1: Must have High school diploma or equivalent and 5+ years of experience in a legal environment in support of an attorney(s), administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent including 2+ years of supervising, leading, mentoring, coaching or training experience
Option 2: 1+ year of experience as a Legal Assistant 3;
Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field of study plus 3+ years of legal office experience including at least two years of supervising, leading, mentoring, coaching or training experience.
A Bachelor's degree may substitute for the Legal Secretary or Paralegal degree.
Send a letter of interest ; A current resume and current salary.
Company infoJudith Vandergeest