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Legal Staff Paralegal in Washington, DC

Barnes & Thornburg LLP Sep 15,2018 Sep 14,2018 Location Washington DC
This job is expired...

Law Firm

Legal Staff

Environmental and Land Use

4-6 yrs required

Profile

Legal Administrative Assistant (Environmental Law) Duties: Performs a variety of secretarial duties for attorneys, paralegals, and management to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Operates a computer, transcribes dictation, performs e-filings as needed. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts correspondence, and other legal documents. Screens telephone calls and records messages. Files time-sensitive legal documents with minimal instruction and produces legal-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, researches court rules, etc. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients and internal employees; observes confidentiality of attorney-client relationship. Makes appointments for attorney(s), travel arrangements, calendaring. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative staff (word processing, office services, receptionist, etc.); ensures that attorney timesheets are provided to appropriate person in a timely manner. Strong technical knowledge of Microsoft Office including Word, PowerPoint, and Excel. Ability to support varying practice groups, i.e., Litigation, IP, Corporate using technology such as Best Authority, Legal Numbering, and Styles. Performs overflow typing, filing, photocopying, or reception relief as time permits and as requested.

Qualification and Experience

Qualifications: Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. 4-6 years on the job law firm experience necessary in order to produce accurate legal documents with minimal supervision with quick turnaround. Ability to edit and produce legal documents, correspondence and reports from rough draft or dictation at a minimum of 55 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints including proofreading and quality checking with attention to detail. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with courtesy and tact. Promote firm good will and positive interactions. Communication skills necessary to communicate in person, by e-mail and telephone to provide information with courtesy and tact. Work occasionally requires a high level of mental effort and attention to detail while producing a high volume of information and performing other essential duties.

Company info