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Carrot Peelers, Sales, Personality and Your Job Search
Government
Legal Staff
Other
2-4 yrs required
Legal Secretary DUTIES: Types from draft, rough notes, verbal instructions, shorthand notes or taped dictation, a variety of correspondence and legal documents. Compares dictated legal references with actual reference materials to ascertain that citations are accurate. Independently prepares and transmits legal documents such as; Summons, Request for Acknowledgment and Receipt, Request for Dismissal and letters to Marshal for service; transmits documents to the court for filing, conforming and return. Collects and organizes resource material involving complex or specialized legal considerations; organizes and maintains files of correspondence and legal documents including cross-reference index files. Types, files and serves all South Coast legal documents to be heard before the Hearing Board. Dates and files routine correspondence for Hearing Board cases and notifies the Clerk of the Board and deputy counsels when continuances occur; maintains liaison with Clerk of the Board regarding calendar of hearings and cases. Composes cover letters, on request, for transmission of rules and regulations, transcripts, litigation, contracts, etc. Assists in composition of correspondence, pleadings and opinions; initiates correspondence as requested, composing letters for signature. Maintains a calendar system reflecting filing dates, appointments and response dates for deputy counsels; makes routine appointments and notifies parties involved, confirming with correspondence as required. Answers telephone and provides information; refers caller to proper individual when not personally able to provide requested information. May develop and recommend forms and procedures regarding functions and activities for the Legal Department. Receives payment for penalties, makes appropriate notations in case files and forwards monies to the Administrative Secretary/Legal. As necessary, operates word processing equipment. May relieve Administrative Secretary/Legal of office administration activities, as necessary and required.
Qualification and Experience
REQUIREMENTS: EITHER I- 2 years of experience performing a wide variety of difficult and complex legal secretarial duties in a legal office. OR II- 4 years of progressively responsible clerical experience, 3 years of which must have included transcribing, typing and processing of legal documents and reports. SUBSTITUTION: Completion of 18 semester (27 quarter) units from an accredited college or university in secretarial sciences, office practices, business education or closely related field with an emphasis on legal secretarial course work; or completion of 360 hours of training from a recognized occupational training program in legal secretarial sciences, business education or a closely related field for 1 year of experience. KNOWLEDGE OF: Legal terminology used in legal secretarial work; legal procedures and practices involved in composing, processing and filing a variety of legal documents and reports; standard legal references and their content; correct English usage, grammar, spelling, vocabulary, and punctuation to prepare correspondence and proofread finished copy; modern office and recordkeeping practices; standard office machines and automated equipment. ABILITY TO: Transcribe oral and written material accurately and expeditiously; prepare, format, and type legal documents and reports; understand and follow verbal and written instructions; communicate effectively with the public, South Coast AQMD employees, and others to obtain and transmit information and explain South Coast AQMD regulations and legal procedures; maintain accurate and complex case files and records; operate standard office machines which may include data entry terminals, microcomputers and word processors. SKILLS: Sufficient skills to type 45 net wpm; take dictation at 80 wpm may be required.
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