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Legal Secretary The candidate will provide secretarial assistance in a legal environment. The duties of this position include: Reviews and edits various legal documents (e.g., motions and appellate briefs). Assists in preparation of briefs and other pleadings for trial and appellate cases in all state and federal courts. Prepares correspondence to clients and/or court personnel using legal reference tools (e.g., LexisNexis, Westlaw, Internet and OPD Online). Files legal documents electronically in federal and state courts. Compiles and produces appendix material for briefs according to various court rules. Maintains case files. Makes copies, collates, binds, and staples briefs. Transcribes, formats and/or assists in formatting, types and proofs standard and/or documents requiring use of legal terminology that comply with court standards (e.g., Motion for Detention/Jail Time Credit, Motion for Judicial Release and Notice of Appearance, Motion for Continuance, Notice of Appeal with applicable pleadings, Motion for Extension of Time, Appellate Briefs, federal habeas documents, business letters). Composes reports and investigation documentation that is confidential (i.e., attorney-client privilege which means anything said or written about a defendant is not repeated in any fashion that would violate a defendant's court written rights). Has no signature authority when creating routine and non-routine inquiries (e.g., Affidavit of Indigence and client inquiries). Proofreads final material for accuracy and completeness. Records and files discovery materials. Acts as liaison between attorneys and courts. Performs conflict checks. Transcribes dictated materials/notes taken from supervisor and attorneys to prepare legal reports and letters which are filed in a court of law or for dissemination per instructions. Operates standard office equipment (e.g., personal computer, typewriter, copiers, and fax machines). Gathers data for reports. Screens calls and visitors for attorneys and other personnel and conveys messages. Maintains calendar of appointments for attorneys. Makes travel arrangements for attorneys. Keeps attorney abreast of hearings and court filing deadlines. Sorts and distributes mail, prepares outgoing mail. Assists in training new employees,. Attends staff meetings.
Qualification and Experience
The candidate should have completed certification program for paralegal or legal assistant; 2 year experience in legal research and writing. Or 24 months law school training Or 36 months experience as Paralegal/Legal Assistant 1, 63810. -Or equivalent of Minimum Class Qualifications for Employment noted above. Should have knowledge of legislative/administrative rule processes; legal research; legal terminology; legal issue recognition; case and statutory interpretation; legal analysis; law; state and/or federal laws and rules applicable to assigned department*; court filing procedures; legal communication; rules of evidence. Must have skill in use of personal computer, typewriter, photocopier, video display terminal and other office equipment. Should have aability to use proper research methods in gathering data; deal with many variables and determine recommended specific course of action; prepare legal/procedural materials and related information for review, approval and signature and/or use by licensed attorney; handle sensitive and routine inquiries from and contacts with public, legal personnel, business officials and/or clients.
Closing Date/Time: Thu. 03/22/18.
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