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Organization TypeLaw Firm
Years of Experience
Date Last Verified
Litigation Legal Administrative Assistant The candidate operates a computer, word processor and typewriter; transcribes dictation as needed. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for attorney(s). Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner. Performs legal assistant duties as requested. Performs overload typing, filing, photocopying, or reception relief as time permits and as request by other attorneys, the Human Resource Director or the Administrator. Must be able to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Should have 1-2 years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact is needed.
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