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Law Firm
Legal Staff
Corporate - General
Min 1 yrs required
Administrative Assistant The candidate will perform general administrative tasks such as handling the mail, typing, filing, and answering phones. Will establish and maintains office files, makes appointments and arranges meetings as required. Compiles information from various sources and utilizes the information for uses such as generating reports. Will audit and maintains various reports specific to his/her project by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications; Ensures that firm schedules and calendars are kept updated. Updates and maintains pertinent business information via computer or firm files; Assists with a variety of scheduled and unscheduled projects occurring in the firm at any given time; Drafts and prepare correspondence and/or presentations; assist in processing accounting and billing information for the firm; provide backup support for other employees and attorneys in the firm such as handling multi-line phone system, greeting visitors, and other receptionist-related duties. Handles incoming and outgoing phones for the firm and responds to questions and/or requests in a professional manner; Assists and supports attorneys in preparing for meetings. Maintains and promotes positive and professional working relationships within the firm. Complies with all appropriate policies, procedures, safety rules and regulations. Performs related duties as assigned.
Qualification and Experience
The candidate must be energetic, organized and professional. Must have the ability to communicate effectively. Strong time management skills a must, and must be able to work independently with minimal guidance. Excellent written and oral communication skills. Detailed oriented and has the ability multi-task in a fast-paced, busy environment. Proficient in Microsoft Office Suite. Foreign language skills a plus.
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