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Years of Experience
Date Last Verified
Legal Secretary - Criminal Division Must type 60 net words per minute as demonstrated by a typing certificate dated no more than one year prior to the date of application. The certificate must illustrate the test administered was for five minutes or more and indicates the gross words per minute, number of errors, and net words per minute. DUTIES: Performs confidential legal secretarial duties including preparing and processing a variety of legal documents, such as warrants, agreements, notices, orders, affidavits, motions, power of attorney, estate planning documents, healthcare directives, and briefs; receiving and communicating messages; calendaring; and data entry. Receives general supervision from higher-level professional, supervisory or management staff. Prepares and processes a high volume and wide variety of correspondence and legal documents including complaints, wills, notices, resolutions, motions, ordinances, summonses, warrants, contracts, briefs, case history sheets and agreements. Verifies sources and cites appropriate city ordinances and laws. Collects necessary legal staff signatures. Performs a wide variety of responsible and confidential secretarial duties in support of assigned supervisor or function. Maintains calendars, schedules meetings, hearings, and depositions. Processes incoming and outgoing mail. Conducts limited research on pending legal issues at the direction of legal staff. Opens, prepares, maintains and closes files, including recording follow-up dates and deadlines. Reviews documents for accuracy. Inputs, updates and retrieves data from a variety of databases; generates reports. Responds to public inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner. Assists attorneys in the absence of an assigned secretary. Operates a variety of office equipment including transcription machines, copiers, facsimile machines and computers. May take and transcribe correspondence. May administer specialized software.
Qualification and Experience
REQUIREMENTS: 3 years of increasingly responsible legal clerical experience. Equivalent to graduation from high school; specialized legal secretarial training is desirable. Must type 60 net words per minute as demonstrated by a typing certificate dated no more than one year prior to the date of application. May require possession of valid Notary Public Certification. Knowledge of: Modern office procedures, methods and computer equipment. Personal computer operations and common office software including word processing, spreadsheet, email and other related applications at an intermediate level. Customer service techniques, both in person and on the telephone. Terminology, forms, documents, format and procedures used in legal secretarial work. Procedures and practices involved in composing, processing and filing a variety of legal documents.
English usage, spelling, grammar and punctuation. Business letter writing.
Principles and procedures of record keeping. Pertinent federal, state and local laws, codes, regulations and ordinances. Skills in: Operating a variety of modern office equipment including computer equipment. Performing competently in the use of spreadsheet, email and other pertinent software applications. Performing responsible legal secretarial work involving the use of independent judgment and personal initiative.
Understanding the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities. Understanding, interpreting and applying applicable laws, codes, ordinances, regulations, policies and procedures. Interpreting, applying and explaining city, department and division policies and procedures. Meeting critical deadlines. Managing multiple assignments. Working independently with minimal supervision. Producing written documents with clearly organized thoughts using proper sentence construction, punctuation, spelling and grammar. Communicating effectively, both orally and in writing. Establishing and maintaining cooperative working relationships with those contacted in the course of work.
WRITTEN TEST ON: June 25, 2018
CLOSING DATE: 06/14/18 11:59 PM
Position #18MAY3326 - O
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