Job Details

Legal Staff Paralegal in Chicago, IL

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Company name

First Midwest Bank

Organization Type


Job Type

Legal Staff

Practice Area

Corporate - General
Finance - General

Years of Experience

Min 5 yrs required


USA Chicago, IL

Date Last Verified

Jun 19,2018

Posted on

Jun 11,2018

23 hits


Corporate Paralegal DUTIES: Preparation and maintenance of agendas and minutes, coordination of Board books for Board and Board Committee meetings. Preparation of select Board/Committee materials, including research and reports. Maintenance of Board/Committee charters and First Midwest’s legal department policies and procedures. Maintenance of corporate and subsidiary minute books and corporate records. Preparation and filing of annual reports, qualifications and other entity filings. Monitoring and tracking of services of process and legal mail. NDA and basic contract review and negotiation. Support for M&A transactions. General corporate research projects. Interaction with members of executive management and the Board of Directors, including payment of director fees and coordination of annual director and officer questionnaire process. Coordinate and work on various legal or corporate projects as determined by the SVP and Assistant General Counsel. Preparation and filing of Section 16/director and officer stock ownership reports (Forms 3, 4, and 5); coordination of trading blackout lists and notices, and trade preclearance processes. Maintenance of relationship with First Midwest’s transfer agent (Computershare) and NASDAQ (including filing of notifications). Coordination of stockholder meetings, including vote tabulation and proxy mailings. Coordination of public disclosures, including distribution of press releases, organization of quarterly earnings calls/webcasts and posting of call transcripts. Support preparation of SEC filings, including proxy statements, annual reports to stockholders and Forms 8-K, 10-K and 10-Q. Support investor relations and corporate development activities; oversee investor relations section of First Midwest’s website. Respond to stockholder inquiries and requests for documents or information.

Qualification and Experience

Qualifications: Bachelor’s degree or equivalent work experience. Experience working with public companies is required; experience with financial institutions is desirable. 5 years of experience with the corporate secretary function at a public company or as a corporate paralegal at a major law firm. Strong working knowledge of public company corporate secretarial matters, Board of Directors matters and corporate and subsidiary organization and maintenance, including experience preparing and maintaining Board and Committee agendas, minutes, reports and other related materials. Familiarity with SEC reporting, press releases and related activities preferred. Ability to apply sound and practical business judgment and to work closely with members of the legal/corporate secretary department. Strong interpersonal and writing skills. Strong organizational skills.

Additional info

Requisition Number: 18-4161

Company info

Hiring Coordinator
First Midwest Bank
1 E. Erie
Chicago, IL 60611