Job Details

Investment Management Legal Administrator

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Years of Experience

3-5 yrs required


Chicago, IL

Date Last Verified

Feb 15,2018

Posted on

Jan 24,2018
Practice Area
Corporate >> Corporate - Investment Company Act
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Investment Management Legal Administrator Duties: Participate as a team member and assist attorneys, paralegals and other members of the firm in the Investment Management practice group primarily with support of other practice groups as necessary. Work directly with certain key Investment Management clients, handling individual and ongoing projects. Assist with managing, filing, proofreading and drafting all documents and correspondence related to mutual funds and/or unit investment trusts. Availability for overtime and flexibility for travel are required. Assists with coordinating activities of client team participants and managing work flow to ensure deadlines are met.May serve as primary liaison with outside clients. Assists with the drafting of various regulatory and organizational fund documents such as registration statements, shareholder reports, and annual disclosure updates by creating prospectus or statement of additional information shells, risk matrices, or ancillary documents to accompany filings (facing sheets, Part Cs, etc.). Assists with the filing of various regulatory and organizational fund documents, including review of printer proofs in a systematic way to include comparison against source documents, checks for comment incorporation, and review of table of contents, series/class identifiers, and section references. Assists with fund launches and mergers and drafts initial formation documents and certificates based on previous models. Conducts research using the EDGAR database via the general search engine and alternative search programs. Participates in the drafting, editing and preparation of board meeting agendas, minutes and compilation of board materials.

Qualification and Experience

The candidate must have a bachelor’s degree as well as 3-5 years of relevant experience, either at a law firm, management company or something equivalent. will involve significant contact with lawyers and paralegals at the Firm and requires strong interpersonal and communication skills. The candidate must be a demonstrated self-starter who is both highly organized and a team player. Must demonstrate the ability to maintain strict confidentiality of the firm’s internal and personnel affairs. Ability to interact effectively with all levels of personnel, including management and support staff. Ability to be a proactive self-starter, who understands the details within a much larger context. Must be flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks. Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties. Ability to plan, organize and carry out multiple related activities. Ability to work in a multi-office environment. Ability to influence at all levels of the organization. Ability to work effectively in a culturally and educationally diverse environment. Must pay attention to details and have the ability to follow up and follow through.

Company info

Hiring Coordinator
Ropes & Gray LLP.
191 North Wacker Drive
32nd Floor
Chicago, IL 60606


" Law Firm with Some Professionals"

Former Employee - Reviewed on December 16, 2017

The firm should focus on getting management training to handle difficult problems and issues. Members of the management team need to be more considerate of staff and employees. Management should take responsibility for issues and problems and deal with them and not try to blame employees and staff for them.

Pros : A law firm in which the environment is composed of pleasant and knowledgeable staff and employees. The firm offers benefits to those working in the firm.
Cons : The law firm does not do a great job in terms of how management handles difficult situations. Management sometimes does not take the responsibility for problems and issues that occur.
Current or former employee? : Former Employee

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