Job Details

Executive Assistant

Company name

Organization Type

In-House

Job Type

Legal Staff

Valid Through

Sep 23, 2021

Posted on

Jun 10, 2021

Years of Experience

Min 1 yrs required

Location

Traverse City, MI, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Other >> Other
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Profile

Executive Assistant
Duties: Manage calendars to balance efficiency and accessibility to those both within and outside the organization. Anticipate materials, technology, resources, and other needs for meetings. Maintain up-to-date contact and team information regarding several key stakeholders, including other executives. Handle incoming phone calls and correspondence, identifying critical items for action; prioritize and initiate preliminary materials needed by each Executive. Handle a variety of administrative duties including preparing correspondence, reports, agendas, and presentations and taking minutes/notes. Coordinate travel arrangements, credit card reconciliation, expense reimbursements. Provide back-up support for other administrative assistants on an as needed basis. Support the Enterprise Risk Management Committee, and other committees as needed, by scheduling meetings, taking minutes, preparing presentations, and communicating action items with appropriate parties. Manage records and documents pertaining to internal committees, transactions and other matters. Act as back-up to Corporate Governance Manager and Executive Assistant & Board Liaison in supporting the General Counsel and Board of Managers.

Qualification and Experience

Qualifications: Associate’s degree or related work experience preferred. Paralegal certificate or equivalent a plus. Administrative experience supporting executive management and/or attorneys. Excellent written and verbal communication skills. Excellent interpersonal, organizational and administrative skills. Ability to work with sensitive and confidential information with diligence and complete discretion. Proficient in Outlook, Word, Excel and PowerPoint; ability to learn new technologies quickly. Type a minimum 60 WPM. Ability to work without supervision and demonstrate strong teamwork orientation. Ability to manage own time effectively to meet multiple demands. Ability to resolve routine and non-routine administrative problems independently taking the necessary actions to resolve issues in a timely manner.

Additional info

Ref. R1758

Company info

Hiring Coordinator
The Hagerty Group, LLC
141 Rivers Edge Drive
200 , P.O. Box 1303
Traverse City, MI 49684-3265

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