Intellectual Property and Litigation Paralegal
The candidate will be part of the Law and Compliance department and responsible for supporting corporate legal functions, primarily in the areas of intellectual property and litigation. Will provide legal support to the corporate legal team, which includes litigation, intellectual property, regulatory, and cybersecurity. Report to the Deputy General Counsel, Corporate. Focus primarily in the areas of litigation and intellectual property, the ideal candidate will support the corporate legal team with additional projects relating to regulatory and cybersecurity matters. Support the execution of IP strategies through the management of global filings and documentation of the robust global trademark and patent portfolio, including: clearance, recordation of assignments, renewals, office actions, and new filings working with in-house and outside counsel. With regard to litigation, (a) play a significant role in developing, implementing, and updating litigation processes and procedures, (b) support global litigation reporting, (c) support the management of outside counsel relationships, (d) support litigation matter management, budget and reporting requirements, and (e) assisting in other tasks and special projects. Liaise with IP attorney, in-house clients, and outside counsel to assist in the gathering of documents and the preparation, filing, prosecution, and maintenance of IP, including managing deadlines. Assist in watches, opposition, cancellation, litigation, enforcement, and defense of IP assets. Review acquisition and divestiture documentation to ensure the applicable IP is transferred, assigned, outside counsel is informed, any government offices updated, and the docket and billing have been updated. Track dockets, provide IP status reports, and assist stakeholders in compliance with IP policies and procedures. Facilitate and manage the signing of various document certifications, including, power of attorney, assignments, appointment of representatives, Apostille seals and legalization. Manage and track budgets and accruals and administrative set up of new matters, including review of outside counsel billing and invoices. Assist with projects and ensure that legal requirements are understood and implemented by other teams and departments. Analyze requests, perform, and review trademark searches, engage with business, to assist in determining IP risk with IP attorney. Periodically manage the audit of the trademark portfolio for use, renewals, and identification of watched trademarks, including review of websites and materials. Submit takedown requests to websites and social media platforms that include infringing material. Annually audit, review and update to copyright notices. Manage the DMCA filings and notices. Periodically review to ensure DMCA notice is appropriately posted. Conduct searches in the Public Records Catalog. Collaborate with IT on SSL verifications and review and approve new domains prior to purchase. Support all aspects of litigation management including appropriately triaging incoming matters and service of process notices. Open, update, and close new matters in e-billing and matter management system. Prepare and issue legal holds. Be the primary contact for outside counsel and external legal vendors, including assistance with outside counsel retention agreements, outside counsel billing guidelines, and coordinate information requested by outside counsel. Update case status in matter management system throughout life of matter. Ensure all key documents (pleadings, motions, etc.) are loaded into matter management system. Assist in discovery activities, including identification of information sources within the business, act as liaison between outside counsel and internal resources to obtain necessary documents/information, facilitate and perform document collection activities. Facilitate settlement processing including ensuring reserves are tracked in matter management system, as well as facilitate communication and coordination with finance as needed. Support preparing responses to routine third party subpoenas, requests from law enforcement, and other requests for information from the company. Support litigation team with preparing regular litigation reports to executive management, external auditors, and internal stakeholders. Develop a strong rapport and working relationship with the legal and business team members to help drive the delivery of effective and high-quality legal services. Assist with day-to-day activities and special projects to support the litigation team. Should have a Bachelor's degree from an accredited college or university or equivalent work experience. Must have 4+ years of experience as a paralegal. Strong project management skills are required. Experience in a corporate legal environment is preferred. Experience with TyMetrix360, SharePoint, Legal Hold Pro, and Digital Discovery Pro is a plus. Proficiency in the use of technology applications for matter management, knowledge management, e-billing, document preservation and electronic discovery, management of outside counsel, and ability to quickly master new technology needed. Strong skills in MS Office Suite applications including Word, Excel, PowerPoint, and Outlook a must.
Req. #: R0017079
Wolters Kluwer Financial Services
161 Washington Street
Conshohocken, PA 19428