Job Details

Government Administrative Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Valid Through

Nov 26,2019

Posted on

Aug 13,2019

Years of Experience

Min 3 yrs required

Location

Washington, DC, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Government and Government Relations >> Government and Government Relations
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Government Administrative Assistant
DUTIES: Prepare and submit LD1, LD2, LD 203 forms. Research: BGov, Google, etc. Track list of bills: Document on FileSite, use Thomas.gov. Daily grant searches: grants.gov "new this week". Daily lobbying RFP searches: Demandstar, all bids, sort by release date. Prepare memos: weekly memo get info from Bgov, floor action, Spotlight. Attend conference calls and Congressional hearings and provide synopses when necessary. Draft letters and documents. InterAction/Contacts entry – maintains up to date information for Lobbyist in Outlook Contacts and InterAction. Maintaining calendars for Lobbyist – At the request of the Lobbyist, coordinate and schedule meetings with clients, Hill offices, and federal agencies. Organization of Files. Save & name documents into appropriate categories within each file structure. Creation of Subfolders as requested by Lobbyist. File Closing - including preparation and inventorying files; prior to closing, obtains AR, and upon obtaining Lobbyist authorization, inventory files and confirm file is complete. Preparation of new matter and conflict requests including corporate searches and preparation of CMF and MIF forms. Work on correct naming on new matters; upon receipt of completed conflict and new client matter form. Prepares and submits Lobbyist expense reports. Responsible for tracking timely payment of vendor invoices; check CMS for weekly update on client payments. Completes check requests for submission to marketing department and/or accounting department for various campaigns, membership dues, filing fees, events, trusts accounts, etc. Assists with coordination of travel arrangements as needed. Maintain office lists (i.e. Brief Overview, Client and LDA numbers, etc.) Coordinate billing; making sure Accounts Receivables has correct billing information, and advise A/R of any changes. Assists with local and state lobbyist registrations and reports. Prepare RFP drafts and assists with tracking of RFPs; obtaining various agendas and distribution of same. Maintain appropriate levels of office supplies; coordinate with FTL office service for purchasing of office supplies, etc. Work with IT to resolve office equipment issues.

Qualification and Experience

REQUIREMENTS: Must have high school diploma, some secretarial training, and 3+ year of administrative office experience. Previous law firm experience is a plus. Position requires secretarial skills including keyboarding proficiency, use of personal computer and word processing software, spreadsheet software, presentation software, ability to organize files and workflow, and a proficient command of the English language. Will have a professional manner, excellent computer skills and attention to detail. Superior written and verbal communication skills required. Should possess good communication skills.

Additional info

Ref. GOVER01181

Company info

Hiring Coordinator
Becker and Poliakoff
1275 K Street, N.W.
Suite 850
Washington, DC 20005
Fax: 202.330.5464

Review:

"Work Focused Environment"

Current Employee - Reviewed on August 04, 2017

I think providing associates at the firm with some way to blow off steam like a rec room or memberships to clubs could be beneficial to deal with the stress. Although it seems like a minor solution, I think it could be beneficial.

Pros : The When it comes to what the main focus of the firm is, it is all about meeting the goals of the clients and cases. It is a great environment for those like me who are all about making sure to provide a quality of work. The pay and benefits are great. I also think that working with a group of attorneys that have expertise in different areas of the law is something that has given me an extra desire to advance my career in law.
Cons : The The amount of hours that are sometimes needed for some cases can get a bit tiring. Because a lot of the cases we deal with are significant, the superiors definitely try to get as much focus on projects as possible when it comes to effort.
Current or former employee? : Current Employee

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