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Years of Experience
Date Last Verified
Receptionist (Legal Office Assistant 1) The candidate performs reception work. Enters and retrieves information using appropriate computer based data system. Answers routine questions requiring a basic understanding of the functions of the department and prepares routine reports requiring the extraction of database information using established policies, procedures and maintaining security and confidentiality. Performs counter and/or phone work providing information to the public that requires limited interpretation of established policies and procedures; provides information to attorneys and other interested parties regarding the status of cases and legal procedures while maintaining security and confidentiality. Creates and maintains files extracting information from local and state databases; enters new client/defendant information into computer databases, orders offsite records and prepares closed files for offsite storage. May obtain basic information from and provide routine information to customers in accordance with departmental policy and procedures. Answers telephone calls, takes messages as appropriate, directs caller to correct individual. Opens, date stamps, sorts and distributes incoming mail and processes outgoing mail. Photocopies various legal documents and ensures proper distribution. Receives, labels, logs, files and retrieves data. Checks information for accuracy and makes necessary corrections as authorized. May generate basic legal documents according to established formats requiring speed and accuracy; secures appropriate signatures, authorizations and mails or routes as designated. May order and maintain supplies of legal forms and office materials.
Qualification and Experience
The candidate must have High school diploma or equivalent and 1+ year of clerical support work. Prefer work within a legal environment. Should have knowledge of: general office practices and procedures; appropriate business and legal grammar; word processing and database applications; the operation of general office equipment such as copiers, faxes, telephones, personal computers; legal terminology, forms, policies and techniques.
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