Job Details

Litigation Docketing Specialist

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Aug 07,2018

Posted on

Jun 12,2018

Years of Experience

3-5 yrs required


Tampa, FL
Practice Area
Litigation >> Litigation - General/Commercial
  Employer Sponsored Job (Free to apply to)
25 hits


Litigation Docketing Specialist Duties: Support a defined network of local and regional offices in calendaring functions by establishing calendar entries in the Firm’s calendaring database adhering to the Firm’s standards and procedures. Research court rules, practice guides and laws regarding filing deadlines (e.g. discovery responses, responses to motions, pre-trial deadlines, court appearances, depositions, etc.), as needed. Maintain routine communications with attorneys, paralegals and practice assistants to ensure full understanding of each individual calendaring assignment. Ensure all information provided is accurate and copies of Complaints and Charges, Scheduling Orders, etc. are attached to events in the docketing system for reference. Create, review and distribute calendar and docket reports. Ensure all reports are filed into the proper DMS workspace. Provide guidance to lawyers, paralegals and administrative staff on understanding the content of Docketing reports. Assist Docketing team members as back-up and to provide additional support, as needed. Attend and participate in Docketing Group virtual meetings. Actively interact and collaborate with team members to provide deliverables and service to the highest and sustainable level of quality and professionalism as defined by CIRS department and/or Firm standards. Communicate routinely with the Firm Docketing Services Manager and/or Sr. Manager, Firm Docketing Services about emerging issues or circumstances involving the Docketing Group. Ensure issues are escalated timely. Actively assist and support the Firm Docketing Services Manager and/or Sr. Manager, Firm Docketing Services in daily operations and functions. Maintain awareness of trends, developments and new technologies impacting the Docketing Group. Participate in CIRS and/or Firm project teams/task forces in various initiatives. Assume additional duties and/or responsibilities, as requested.

Qualification and Experience

Requirements: College degree and/or paralegal certification, or equivalent experience, preferred. 3-5 years law firm experience. Employment, Labor and Immigration experience, a plus. Substantial experience computing calendar deadlines for state, federal and appellate courts. Experience with Aderant CompuLaw or other docketing systems preferred. Proficient in all Microsoft applications, including Word, Excel, Outlook, and the Document Management System (DMS). Able to learn, operate and navigate pertinent Firm applications, systems and databases, as necessary. Strong research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates. Excellent and consistent attention to detail and accuracy. Strong knowledge of litigation processes, court rules, and procedures, and comprehension of various jurisdictions and association rules, and litigation in general. Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm. Ability to effectively handle multi-task assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround deadlines. Strong ability to take ownership and responsibility for projects or special assignments. Solid initiative and independent judgment skills. Reliable, dependable and able to work independently or as part of a team. Excellent customer service orientation; positive and proactive manner; strong work ethic. Familiarity with PACER and Electronic Court Filings (ECFs).

Company info

Megan Becker
Ogletree, Deakins, Nash, Smoak & Stewart, PC
The Ogletree Building, 300 North Main Street
P.O. Box 2757
Greenville, SC 29602


"Excellent Pay"

Former Employee - Reviewed on December 18, 2017

I would like to see better management put into place so that the work load is better balanced throughout the weeks and the months. This way there is always work to be done without being overwhelmed.

Pros : The starting pay is excellent and the benefits (such as 401K) are top notch. I also found everyone to be very helpful and the work environment was very laid back.
Cons : The overall work load on a day to day basis had too much variance. On some days I would have to work well past my normal hours into the night. During other day's I was left with nothing to do.
Current or former employee? : Former Employee

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