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Carrot Peelers, Sales, Personality and Your Job Search
Public Interest
Legal Staff
Immigration
Min 2 yrs required
Immigration Legal Assistant Responsibilities: Answer phone calls, voicemails, walk in questions and online requests, schedule appointments at their respective office location. Enter data on client notes, census/demographic data, and receipt notices. Open all mail and provide administrative support to Legal Services staff at all offices, including translations, copying, filing with USCIS and entering mailing information in INS-Zoom. Work with Administrative Coordinators and assisting Legal Services staff with client services by accepting payments of client fees, filing weekly deposits, record all billing transactions, and notifying clients of amount due. Prepare and file monthly and annual reports on office performance. Assist legal staff with client services by checking clients in on consult and workshop days, conducting the opening appointment for all legal cases, prepare file, accept client in INS-Zoom, review and sign contracts, collect fees and issue receipts. Close case files and maintain closed cases according to office policy, including tracking deadlines. Coordinate legal services outreach at local events and with other service providers. Recruit, supervise and retain office volunteers. Maintain small client caseload comprised primarily of citizenship and deferred action. Assist the Legal Services Program Manager in working toward overall sustainability of CCEB. Assist Legal Services Program Manager with the development of a program logic model and related indicators of success.
Qualification and Experience
Requirements: Associate’s or Bachelor’s Degree or University level education equivalent from other countries. 2+ years of experience providing administrative support in a professional office environment. Fluent in Spanish. Data entry and reporting with software. Strong administrative, organizational, interpersonal, verbal communication, and writing and presentation skills are required. Must have proven and strong leadership skills. Professional technology skills including Microsoft Word, Excel, and PowerPoint, Adobe Acrobat, and database software. Ability to scan, edit and create .pdf files and experience with shared folders. Excellent verbal and written communication skills. Must be fluent in spoken and written Spanish. Experience serving clients from many different cultures.
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