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Law Firm
Legal Staff
Intellectual Property - Trademark/Copyright
Legal Administrative Assistant (intellectual Property) The candidate performs a variety of duties for Intellectual Property Trademark and Patent attorney(s), including assisting in obtaining patent protection for clients in the United States and abroad. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Operates a computer, particularly word processing applications such as Microsoft Word, and other programs, including Adobe and Microsoft Excel. Prepares correspondence, memoranda and other legal documents from primarily written but sometimes oral drafts; drafts standard correspondence, and other documents. Prepares and uploads patent documents for filing with the USPTO website. Updates patent docketing system for actions taken. Screens telephone calls and records messages. Reviews and prioritizes incoming patent mail to determine action needed. Updates document management system and physical files for client and patent office correspondence. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Updates visitor tracking system for clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for attorney(s), including arranging conference rooms and catering for client meetings. Processes bills; proofs billing sheets; reviews and edits bills. Submits attorney expense reports and invoices via accounting system. Works closely with administrative support staff (word processing, reprographics, receptionists); proofs documents returned from word processing. Performs legal assistant duties as requested. Other duties as assigned. Should have ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Patent and/or Trademark experience preferred. Experience in software packages used by the Intellectual Property Department and the United States Patent and Trademark Office is preferred.
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