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Organization TypePublic Interest
Years of Experience
Date Last Verified
Legal Secretary Duties: Perform the duties of secretarial, administrative and clerical support to the Office of General Counsel. Provides administrative, secretarial, clerical, research, reporting time and payroll maintenance services to the Office of General Counsel, Corporate Secretary and Claims Administration including carrying out tasks without supervision, drafting and typing correspondence, opening and maintaining files, conducting research, assembling materials for reports and creating reports, ordering office supplies and equipment, completing claim forms and filing them and working with the CaseTrack Matter Management System (or other electronic case tracking plan). Drafts correspondence, reports, and other documents independently, provided that appropriate training and instruction has been given. Works with legal staff to assist them in carrying out their obligations and duties. Assists in preparing and filing of pleadings for courts in New Jersey and Pennsylvania for Litigation, Workers Compensation claims, and property damage claims. Works cooperatively with all members of the Office of General Counsel, and particularly with other secretarial and clerical staff. Interacts courteously with other employees at all levels and with outside counsel and other visitors. Assists in reviewing invoices for legal services received by the Department and in processing these for payment. Assists in purchasing and procurement activities including using the Banner system or its equivalent. Prepares necessary paperwork for monthly reports, ordering of supplies, and office equipment maintenance without supervision after receiving appropriate training. Performs file organization and management. Manages time sheets, expense records and payroll records as required; assists in receiving, logging and distributing mail. Interacts, discusses and provides information with Chiefs, Deputies and other management regarding status of claims, investigations, Summary Statements and Resolutions, and other matters handled by the Office of General Counsel. Arranges attendance at seminars, and conferences. Performs other related duties as required and assigned; including working with Corporate Secretary as required. Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.
Qualification and Experience
Qualifications: Associate’s degree or equivalent work experience. 5 years of relevant experience as a legal secretary or administrative assistant in a legal setting, a law firm or corporate law department, administrative or judicial agency preferred. Proficiency in relevant personal computer applications such as word processing, spreadsheet applications and data base management, scheduling using the computer based calendar application, the Banner system or successor financial systems as needed. Excellent technical and interpersonal skills who is service oriented, tactful, persuasive, has the ability to meet project time lines and maintains confidentiality appropriate to the position.
Deadline: February 9, 2018 by 4:00pm.
Tracking Code: 339-789
Company infoHiring Coordinator