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Years of Experience
Date Last Verified
ProfileParalegal-Executive Administrative Assistant The candidate provides support to General Counsel by preparing various documents, resolutions and contracts; maintaining corporate records and litigation files; assisting with public filings, and so forth. Organizes workload to comply with deadlines and priorities, works independently to complete routine department functions and prepare routine correspondence, reports, forms, and the like for review by supervisor. Utilizes Microsoft Office and other software (especially MSWord and Power Point) to prepare complex and routine correspondence, reports, memoranda, presentations, etc. from rough draft, handwritten notes, or general verbal instructions and makes changes in grammar, punctuation, or spelling as needed. Proofreads and edits draft and final materials for appropriate and consistent format, accuracy of financial figures or other data, and corrects punctuation, spelling, and grammar. Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages. Responds to general inquiries concerning area activities or assigned executive activities in accordance with established policies and procedures. Arranges meetings and conferences (including board and committee meetings), schedules appointments, and completes travel or conference arrangements. Plans and arranges for required facilities, materials, equipment, and food. Maintains travel schedule and personal calendar of assigned executives. Modifies travel as necessary and ensures all aspects of travel are planned and reserved; keeps executives abreast of changes and commitments, and the like. Establishes and maintains record keeping and filing systems; classifies, sorts, and files correspondence, corporate records, and other documents. Opens, sorts, prioritizes, and distributes mail. Maintains corporate entity/subsidiary records. Following established guidelines, tracks and processes various accounting information such as check requests, monthly expense reports, invoices, subscription renewals, wire transfers, and the like. Performs related general duties such as monitoring and ordering standard office supplies, collating and assembling documents, accepting and delivering interdepartmental correspondence, and so forth. Performs other duties as assigned, some of which may be essential to the job.
Qualification and Experience
The candidate should have 5+ years of related experience. Strong interpersonal and telephone communication skills when screening callers, scheduling meetings and travel arrangements, handling legal projects, and interacting with internal and external parties, including partnership investors, Board members, executive team members, government agencies and regional staff/ department clients is essential. Careful written communication skills including ability to prepare accurate and appropriate documentation and to review, proofread, and check documentation for accuracy is essential. Must have knowledge of Microsoft Office and other standard corporate software; knowledge of legal terminology, corporate structures/ organization, concepts of law at a level normally acquired through completion of paralegal training or legal secretary certification and work experience; organization skills to administratively support several senior executives.
Job ID 2018-1498
First Industrial Realty Trust, Inc.
311 South Wacker Drive
Chicago, IL 60606