Job Details

Legal Staff Legal Secretary in Maywood, IL

This job is expired...

Company name

Trinity Health

Organization Type

Public Interest

Job Type

Legal Staff

Practice Area

Insurance Defense
Litigation - Insurance

Years of Experience

Min 5 yrs required


Maywood, IL

Date Last Verified

Mar 26,2018

Posted on

Feb 14,2018

19 hits


Claims Technician The candidate serves to be responsible for maintaining the units’ claim files, coordinating claim process activities, opening and closing claim files, requesting claim payments, tracking claim expenses and indemnity payments, providing reports regarding claim work process, monitoring data integrity and providing administrative support. Reviews and processes notices of loss and other claim information in UAIR and/or STARS database; enters claim information in database, establishes claim file numbers; sets initial reserves, creates diaries for management review, and creates paper claim files. Selects and assigns appropriate carrier and policy number for each new file. Maintains unit’s claim files; assures completeness of claim documentation, and determines and provides needed file information in a timely and efficient manner. Coordinates Legal Hold process for each claim ensuring the information is captured in Stars; prepares and distributes Legal Hold notices to appropriate employees and TIS: retains electronic information in disk format; sends appropriate information to all necessary individuals at close of each file and assures appropriate destruction of electronic information. Identifies claims to be closed, reviews file for completeness, processes claims for closure, inputs closing claim information into STARS database and processes closure of claims file. Independently produces monthly summary claim reports and other template reports as requested. Independently prepares and submits communication with excess carriers including notice of file opening and closing, notice of reserve increase, and removal from bordereau reporting. Prepares and submits National Practitioner Databank reporting forms for review by ACM. Independently prepares and submits Insurance Coverage Review forms for all lines of coverage. Prepares and submits check requests with appropriate documentation at request of ACM; mails checks with explanatory correspondence. Reviews all incoming correspondence and places and revises diary dates in GroupWise and in STARS. Files correspondence and documents as appropriate. Coordinates and assists with Internal Claim Review; coordinates, schedules, and prepares material for Block Reviews. Contacts defense counsel as directed by ACM or Workers’ Compensation Claims Manager; composes correspondence/mail and form letters as directed; transcribes dictation and processes as directed. Completes medical record request form and obtains medical records as directed by ACM; coordinates copying and distribution of records as appropriate. Independently coordinates claim unit’s office functions, activities and work schedules to ensure appropriate staff coverage, timely work completion, and effective communication. Coordinates all aspects of travel arrangements for ACMs or WC Claims Managers, including scheduling and travel changes, as needed. Performs other claims support functions as assigned by Area Claims Manager such as scheduling, calendar management, and expense tracking. Reviews and edits STARS data integrity reports as appropriate. Independently coordinates file audits with internal and external auditors; prepares file for review. Independently coordinates file retention, purge, storage and retrieval; maintains and updates file storage log. Independently maintains and updates claim procedure manual and training plans. Maintains and updates claim portion of IRMS website. Maintains and updates unit shared drive. Independently creates and implements orientation plan for new claim assistants; participates in orientation of new claim personnel. Assists in preparing Power Point presentations for firm Leadership, MOs and/or outside counsel. Acts as notary for IRMS personnel and notarizes documents as required. Coordinates meetings, conferences, webinars and seminars for large groups including creating and distributing notifications, tracking responses and all other applicable duties associated with presentations made to large groups, in person as well as in electronic format. Maintains a working knowledge of applicable Federal, State and local laws/regulations; the firm Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

Qualification and Experience

The candidate should have High school diploma and 5+ years of related work experience. Must possess a comprehensive knowledge of liability claims processing and administration. Experience as a paralegal, legal secretary or an executive level assistant in insurance industry and additional academic training in other general undergraduate study is essential. Proficiency in medical and/or legal terminology is needed. Strong verbal and written communication skills and the ability to effectively listen discuss and respond to inquiries and requests is required. Must possess proficiency with office information systems, e-mail, fax and other standard Desktop applications. Proficiency in use of IRMS STARS system is essential. PowerPoint, Excel, GroupWise, Word and Visio familiarity is needed. Must possess strong telephone skills and be proficient in the operating of telecommunication equipment. Proficiency in transcription typing and document formatting is required. Basic knowledge of webinar processes and the skill necessary to plan and conduct mass electronic sessions is preferred.

Additional info

Job Number: 00057287

Company info

Hiring Coordinator
Trinity Health
1201 E. Herndon
Suite 102
Fresno, CA 93720