Corporate Governance Paralegal & Board Operations Assistant

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Corporate Governance Paralegal & Board Operations Assistant
Duties: Assist with corporate governance activities, including maintenance of books and records for the Corporate Secretarial function; drafting corporate governance documents, such as agendas, resolutions, consents, minutes and notices of meetings; assisting with the distribution of meeting materials through a third-party board portal; and coordinating meeting logistics. Prepare drafts of notices, recurring memos, creation of board books, preparing execution copies and annotated agendas for pre-Board and Board and Committee meetings. Management of post-meetings follow-ups, including shell minutes. Assist in drafting and maintaining workplans, charters, and calendars for board and committee governance and compliance with Best Practices. Assist with annual stockholder meeting, including stockholder communication; coordination of annual meeting; notebook creation; initial drafting of minutes; and updating investor site. Assist with corporate filings, including Exchange Act reports (10-Q, 10-K, 8-K), proxy statements, and Section 16 filings (Form 3s and 4s). Assist with onboarding of new Section 16 directors and officers. Assist with facilitation of board member education, surveys and D&O questionnaire coordination. Update/Maintain Genworth Investor website, Board Portal and intranet site with updated corporate governance policies . Manage and communication concerning trade windows. Assist with auditor minutes reviews . Assist with corporate transactions, as necessary, including coordinating document review, updating data rooms, etc.. Maintain minutes and files for Disclosure Committee and subcommittees. Manage D&O changes on internal and external websites and systems. Perform legal and documentary research. Assist with legal entity management. Assist with transfer agent matters, including with respect to reconciliation of shares outstanding and shareholder requests. Provide administrative support tasks for the Board and Corporate Secretary, including support Board member travel, expense reimbursement, and scheduling needs. Support records management needs. Execute mailings. Arrange logistics for Board and Committee meetings, events and calls, including booking meeting spaces, facilitating video calls, arranging meals, ensuring technical needs are met, etc. Calendar management. Provide back up for the General Counsel’s Administrative Assistant, as needed.

Qualification and Experience

Qualifications: Paralegal certificate or Bachelor’s degree. 5+ years of public company experience supporting the Board, the Corporate Secretary and assisting with SEC and exchange (NYSE/Nasdaq) filings and records. Experience with an electronic board portal, such as Diligent or BoardVantage. Self-starter who can work with minimal supervision. Excellent written, oral, and interpersonal communication skills. Strong commitment to client service. Superior organizational skills and detail-oriented. Demonstrated ability to take initiative and take responsibility. Ability to manage time effectively, juggling multiple tasks, occasionally under time pressure. Proficient in Microsoft Office, especially Outlook and PowerPoint.
Additional Qualifications: In-house experience in a corporate secretary’s office of a public company. Notary certification. Insurance industry experience preferred.

Additional info

REQ-210105

Company info

Hiring Coordinator
Genworth Financial, Inc
8325 Six Forks Rd
Raleigh, NC 27615