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Organization TypeLaw Firm
Years of Experience
Legal Assistant Duties: Performs a variety of administrative duties to support assigned attorneys. Responsibilities include document production, administrative functions and client contact. Creates, types, edit documents as well as prepares and types routine correspondence, memoranda and other legal documents. Receives and transcribes legal dictation from draft or dictated text. Composes, prepares and processes correspondence, including email and faxes. Prepares and processes legal documents with courts and other agencies. Creates and maintains all office files, logs and any other information in relation to the work of the attorney. Sends notices of hearings to the appropriate parties. Organizes and maintains case files, pleadings and other documents. Responds to and assists clients by answering questions, providing information and assuring appropriate follow-through and/or resolution. Answers phones and provides information in response to telephone calls. Prepares and maintains electronic and hardcopy files. Scans and stores documents according to defined procedures. Ensures the effective delivery of outgoing messenger deliveries and overnight deliveries. Enters time, reviews billing, conducts conflict checks, maintains client files and preparation of new matter memos. Keeps accurate time records. Manages and maintains calendar for attorney including clients meetings, court dates and times and other appointments. Arranges for conference rooms as needed. Organizes and collects information from clients and provides such as medical records, insurance, employment and financial information. Notifies attorney of pending deadlines to ensure proper compliance. Reviews, sorts, date stamps and scans incoming mail. Works with Legal Assistants, Paralegals and Administration to provide effective support to Firm. Handles opening and closing of files and keeps files orderly. Makes copies on a routine basis. May utilize court’s online E-file system to electronically file documents. May provide trial preparation assistance for exhibits and file organization, providing effective and precise exhibit and document duplication. May draft complaints and answers, routine notices, affidavits, motions and petitions and assist in preparation of cases for trial. May assist attorney(s) with marketing and client development. May perform notary duties.
Qualification and Experience
Qualifications: High school diploma with 4+ year’s related administrative experience within a law firm required. Skills Computer proficient with working knowledge of MS Word and Excel required. Ability to produce documents from transcription. Must be highly organized, detail oriented with the ability to multi-task. Working knowledge of Outlook and iManage or similar document management system required. Keyboarding skills of 70 wpm or higher required. Must possess a positive attitude. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
Company infoCarolyn Van Fleet