Job Details

Legal Staff Paralegal in Chicago, IL

This job is expired...

Company name

Michael Best & Friedrich LLP

Organization Type

Law Firm

Job Type

Legal Staff

Practice Area

Intellectual Property - General

Years of Experience

Min 10 yrs required


USA Chicago, IL

Date Last Verified

Mar 26,2018

Posted on

Mar 19,2018

14 hits


Intellectual Property Administrator Supervisor Duties: Oversee the day-to-day operations of the IP Administrator support functions while maintaining his or her billable work load and responsibilities. Under the direction and leadership of the Practice Group Manage (PGM), the role will include effective coordination of workflow to the IP Administrator group. Provide IP Administrators periodic feedback on their performance, including suggestions for professional development or performance improvement. Coordinate workflow, manage distribution of work, establish priorities and assign projects as needed for IP Administrators. Establish and implement standard operating procedures for IP Administrators by developing manuals, guidelines, training programs, and best practices. Coordinate performance and evaluation processes for IP Administrators with HR and PGM. Consult with attorneys to ensure the effective use of IP Administrators. Conduct regular meetings with IP Administrators to address issues, concerns and needs. Monitor attendance, overtime, daily schedules, work-from-home days, and paid time off to ensure staffing needs are being met. Participate in the recruiting process for IP Administrators and coordinate orientation and training of new employees. Meet with new IP timekeepers to provide an overview of the IP Administrator support functions. Ensure firm policies are practiced and followed and encourage open dialog, maintaining an "open door" policy. Stay aware of updates to laws, regulations and fees related to IP prosecution in the U.S. and globally. Be present in all offices on a regular basis. Maintain billable workload, filings and docketing responsibilities to the extent clients are maintained. Coordinate with Docketing Manager on client intake and transfers out.

Qualification and Experience

Qualifications: Bachelor's degree and/or Paralegal Certificate preferred. 10+ years of related Intellectual Property experience. 3+ years of supervising and leading both local and virtual teams. Knowledge of domestic and international intellectual property laws. Knowledge of electronic filings with patent and trademark offices. Experience communicating with clients and foreign associate contacts. Ability to lead, influence and delegate. Strong people management skills. Ability to work effectively in a team environment. Strong project management skills and ability to manage critical deadlines. Demonstrate the highest level of internal and external client service and response. Detail-oriented, with strong organizational skills. Excellent oral communication and writing skills. Highly proficient in Word, Outlook, PowerPoint and Excel. Prove experience with learning, evaluating and implementing technology and software solutions to improve workflow and process. Knowledge of Anaqua, Elite and/or iManage (or similar document management system) is a plus.

Company info

Hiring Coordinator
Michael Best & Friedrich LLP
180 North Stetson Avenue
Suite 2000
Chicago, IL 60601