Job Details

Operations/ Logistics Assistant - Legal Secretary/Administrative Assistant

Company name

Organization Type

In-House

Job Type

Legal Staff

Date Last Verified

Sep 08, 2021

Posted on

Jul 06, 2021

Location

Washington, DC, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Government / Public Law >> Government / Public Law
Other >> Other
Public Interest Law >> Public Interest Law
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JOB TITLE:    Operations/Logistics Assistant - Legal Secretary/Administrative Assistant                         

GRADE: PS-1

Salary: $64,734.82

LOCATION: Washington, DC (HQ)

ORGANIZATIONAL OVERVIEW: The 2 million members united in the Service Employees International Union (SEIU) are at the forefront of a movement to build power for working people and empower all workers to form unions, no matter what job they do. SEIU members are from every walk of life, every political party, every background, every faith. They come from communities with their own stories and strengths, and that makes the Union all the more powerful because there’s strength in numbers. SEIU members work across the healthcare spectrum providing high quality care and services. They are the workers who keep our nation’s airports running and make sure landmark buildings are clean and secure. They provide essential public services and give a foundation of learning to our youngest and brightest. SEIU members believe in and are fighting for a Just Society where all workers are valued and all people respected—no matter where they come from or what color they are; where all families and communities can thrive; and where we leave a better and more equitable world for generations to come.

PURPOSE: The person is responsible for assisting the Legal Operations Manager and attorneys with the operations and logistics functions of the Legal Department which include coordinating logistical needs for the Department, support and assistance for Legal Department attorneys and Department activities.

PRIMARY RESPONSIBILITIES: (Any one position may not include all of the specific duties and responsibilities listed.  Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

  • Supports attorneys: maintains attorney calendars and appointments, assists with attorney expense reports, opens and distributes mail, answers and directs calls.
  • Organizes meetings and conferences with and for attorneys, including negotiations, depositions, court and agency appearances.
  • Arranges travel logistics including, but not limited to flights, car rentals, hotel accommodations, makes any changes necessary, confirms that individuals or groups have completed travel or arrived at destinations, and alerts manager or his or her designee of any potential or realized problems.
  • Assists attorneys with organizing and maintaining files and records, both electronic and hard copy, assists with maintenance of legal library and databases.
  • Arranges training sessions, including in person trainings, teleconferences, and webinars, conducted by SEIU attorneys for SEIU staff.
  • Composes correspondence regarding administrative functions and/or which require technical knowledge of department activities.
  • Maintains litigation files and dockets, maintains litigation hold records, and assists lawyers in preparing and filing legal documents including charges, complaints, briefs, and exhibits.
  • Performs other duties as required to support the department and its mission.

CONTACTS: Include SEIU staff and others related to legal issues.

 DIRECTION AND DECISION MAKING: This position reports to the Legal Operations Manager and takes direction from several attorneys in the Department.

 EDUCATION AND EXPERIENCE:  At least four years secretarial/administrative assistant experience (preferably in legal setting, e.g., law firm or legal department).  Or, a combination of experience and education that would provide for the following knowledge, skills, and abilities:

  • Knowledge of legal processes and procedures (e.g., litigation support experience, brief formatting and filing experience).
  • Knowledge of the correct uses of grammar, spelling, and punctuation.
  • Knowledge of administrative office functions.
  • Ability to create and maintain litigation and other legal office files.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to make independent decisions that are consistent with department procedures.
  • Skill in the use of personal computers using word processing, database software, or other SEIU software including Google Suite (Google Docs, Drive, and Calendar); Microsoft Office Suite (Word Intermediate, Excel Intermediate, PowerPoint Intermediate); the internet (including legal databases such as Westlaw, Bloomberg Law, and Lexis); and remote/teleworking tools like Zoom Meetings and Webinars.

EQUIVALENCY:  Bachelor’s degree and two years secretarial/administrative assistant experience (preferably in legal setting, e.g., law firm or legal department) OR Associate’s degree and two years secretarial/administrative assistance experience (preferably in legal setting, e.g., law firm or legal department)

PHYSICAL REQUIREMENTS: Work is generally performed in an office setting.  Some overtime may be required. 

TESTING: 

Microsoft Word - Intermediate

Microsoft Excel - Intermediate

Microsoft PowerPoint - Intermediate

Typing Speed - 55 WPM

 

PROBATIONARY PERIOD: 36 weeks

Company info

Service Employees International Union (SEIU)

   

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