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Years of Experience
Date Last Verified
Senior Administrative Assistant/City Clerk Duties: The candidate reports directly to the City Administrator. Arrives early for all City Council meetings and records attendance. Attends City Council meetings and records the full minutes. Research agenda issues and materials to gain an understanding of the agenda items under discussion, and to disseminate information to staf. Prepares documentation for City Council members on issues discussed during meetings including actions to be completed before next meeting and directions for any staff members who were not in attendance. Drafts City Council meeting agendas and publishes those agendas for distribution at public meetings and publication on the city website. Makes available minutes and transcripts of all meetings upon request. Announces meetings, events, and City Council conferences by publishing events on the city website, in pamphlets, and through local publications. Interacting with citizens, candidates, management, and staff on a variety of often complex and sensitive issue. Assist with election-related responsibilities; and conducting and preparing a wide variety of research projects for citizens, City management, Council, and staff. Maintains accurate records and City files (resolutions, ordinances, minutes and agendas) per statutory requirement. Drafts and finalizes resolutions as introduced, amended, and ratified in City Council meetings. Oversee the Records Retention for the entire City and ensures complianc. Oversee the Codification of City Ordinances and maintains current codified records.
Qualification and Experience
Qualification: The candidate should have high School graduate or possess a GED certificate. Associate’s degree or Bachelor’s degree is highly recommended. Must have some course work at the college level in political science, communications, business or public administration. Must have 2+ years’ experience in an administrative position, preferably in a public service position. Sr. Admininstration, Executive Assistant, City Clerk and/or Paralegal is preferred. Should have experience with technology including personal computing, email, copy and fax, scanners, audio recording equipment, word processing, spreadsheets and database. Exceptional communication skills including written and verbal is essential. Must have strong writing skills in order to produce reports, correspondence, and meeting minutes. Must be familiar with legal requirements of City Council members, policies regarding meetings, and any laws applicable to administration of City Clerk duties of the Finance office.
Note: This job is of normal schedule Monday through Friday, 8:00 a.m. – 5:00 p.m. except the 1st and 3rd Tuesday of every month, this position is required to attend City Council meetings in addition to some evenings and weekends.
Deadline: 15 June, 2018
Submit a complete application, letter of interest resume and transcripts
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