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Special Assets Legal Assistant The candidate assists with preparation of legal correspondence and documentation. Organizes files and scans relevant documents so they are available and easily accessible through the Bankâ€™s document management software. Provides support to members of Special Assets by performing a variety of administrative duties, some of which are complex and/or confidential in nature. Works closely with colleagues within Special Assets, as well as other Bank employees, to enhance the level of services provided to external and internal customers. Processes invoices and facilitates payment to vendors. Works on special projects as needed. Assists with preparation of correspondence and documentation relating to various ongoing legal matters, including, to: Bankruptcy Cases; Small Claims; Disclosure Hearings; Foreclosure Matters; Other Litigation. Assists with preparation of Proof of Claim, Reaffirmation Agreements, and/or other necessary documentation regarding bankruptcies.. Processes Trustee payments for bankruptcies and tracks payment schedules. Coordinates preparation of claims and supporting documents for Small Claims Court. Facilitates preparation of customer correspondence in accordance with applicable regulations. Supports members of Special Assets by ordering and/or processing reports and information regarding customer credit and collateral value, including IRS information, credit bureau reports, and property appraisals. Processes approved vendor invoices for payment. Performs a variety of administrative duties such as: Finds solutions to various administrative issues and prioritizes workflow. Typing general correspondence, memos, charts, tables, graphs, business plans and other documents. Replying to routine correspondence and drafting letters for supervisorâ€™s approval. Assisting with organizing and maintaining account files, including making copies and/or scanning documents. Performing computations, maintaining supplies, operating a copier, retrieving and distributing mail, etc. Answering phone calls with enthusiasm and professionalism. Answering inquiries, placing telephone calls, making appointments, and providing reminders. Assists with and/or performs reporting to administrative and regulatory agencies, as needed. Coordinates record retention, both physical and electronic; develops process for maintaining on-site files and off-site storage of files. Coordinates meetings, conferences, and conference calls. Works independently and within a team on special nonrecurring and ongoing projects. Assists in ensuring that the Bank is in compliance with local, state, and federal regulations. Interacts harmoniously and effectively with others, focusing upon the attainment of bank goals and objectives through a commitment to teamwork. Conforms to acceptable punctuality/attendance standards as expressed in the Employee Handbook. Performs additional duties as requested. High school diploma or equivalent is required; college, business, legal, or banking professional training is preferred. 3-5 years general office experience preferred. Computer literacy and working knowledge of Microsoft Office, including Word and Excel is essential. Strong communications skills, both verbal and written is essential.
Company infoHiring Coordinator