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Organization TypePublic Interest
Date Last Verified
Years of Experience
ProfileBusiness Contracts Specialist Duties: Responsible for preparing and reviewing basic Contracts for Services, Contracts for Goods, Professional Consultant Agreements, Leases and Memorandums of understanding, in addition to recurring business activities. Graduation from a (2) year or (4) year college or university with a major in Business Administration, Public Administration, Legal or Paralegal Studies, Planning Finance or a closely related field. Three years of administrative experience in purchasing and contracts, preferably with a non-profit organization, public agency, government funded agency or similar type program. Experience as a paralegal preparing and reviewing contracts in a law firm or corporate legal department may be substituted. Must be fingerprinted and have such records files with the State Department of Social Services, Community Care Licensing. Prepares and reviews basic Contracts for Services, Contracts for Goods, Professional Consultant Agreements, Leases and Memorandums of Understanding based on recommended awards. Monitors contract terms/performance for renewal or expirations; renews as appropriate. Coordinates and is responsible for all activities related to leases for all buildings and/or land space agreements. Ensures all contracts and leases are in compliance with Federal and state regulations, as appropriate. Works with management to finalize lease agreements for new locations, renewals or terminations and coordinates lease activity with Facilities Manager and program staff. Manages and coordinates the purchase of a widely varied and diverse selection of commodities, including, heavy equipment, vehicles, instructional items, office supplies, food service items, janitorial supplies and many other supplies and equipment for purchases between $10K and $100K. Communicates effectively with coworkers, suppliers, salespersons and the general public to establish and maintain effective working relationships. Participates in cross-functional teams assigned to develop or evaluate contracts and proposals. Assists in developing a variety of purchasing-related documents which may include contract terms, conditions, specifications and other contractual agreements. Prepares bid specifications and other required documents (including Requests for Quotations and Requests for Proposals) to solicit price quotations. Researches/investigates vendor sources for product information to include evaluation and quality/suitability of supplies. Maintains electronic files on vendors, purchase orders, check requests, contracts, packing slips and receipts for transactions handled by the Business Contracts Specialist. 1 Contacts vendors to discuss products and resolve any delivery or order problems on orders handled by the Business Contracts Specialist. Assists Business Manager in gathering, updating and maintaining Agency inventory database and reports. Attends all meetings, trainings and conferences as assigned. Maintains safe and functional work environment. Work alternative hours as required, including nights and weekends. Is proactive in the program effort to recruit and enroll families that qualify for Agency programs.
Qualification and Experience
Qualifications: Graduation from a 2 year/4 year college or university with a major in Business Administration, Public Administration, Legal or Paralegal Studies, Planning, Finance or a closely related field. 3 years of administrative experience in purchasing and contracts, preferably with a non-profit organization, public agency, government funded agency or similar type program. Experience as a paralegal preparing and reviewing contracts in a law firm or corporate legal department may be substituted. Knowledge of: Contracts/business law, Applicable Federal, state and local laws, codes and regulations. Administration, insurance, types of insurance, leases and risk management. Modern office practices, methods, procedures and equipment including computers. Knowledge of word processing, spreadsheet, database and other related software applications. Ability to: Analyze and interpret Agency and department policies and procedures and applicable Federal, state and local laws, codes and regulations. Communicate effective, both verbally and in writing, to employees at all levels of the organization. Deal with conceptual matters. Demonstrate good interpersonal skills. Effectively present Agency programs to the general public. Establish professional working relationships with staff, other agencies and parents.
Community Action Partnership of Kern (CAPK)
300 19th Street
Bakersfield, CA 93301