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Organization TypeLaw Firm
Real Estate Paralegal The candidate will: Prepare Proposal for Services for Section 15 sale. Prepare Estimate of Fees and Costs for closing. Assist in preparing Voting packet: Final Contract, Notice of Unit Owner meeting, Notice of Board meeting, cover letter to owners, Proxy and ballot. Prepare internal Section 15 Timeline. Prepare and distribute Unit Owner Information Sheet. Coordinate and Follow up with Unit owners regarding Information Sheet. Title & Lien related tasks: Prepare submission of request for Chicago Title. Assist attorney in review of title and contact owners regarding title issues. Assist in resolving lien issues; preparing lien releases for title encumbrances. Ordering title. Reviewing title. Working with owners to clear title. Preparing Closing Documents for all units. Coordinating the closing documents. Completing the closing of deals. Seller’s Closing Statement, Power of Attorney, Deed and Bill of Sale. Preparation of the ALTA form and Affidavit of Title. FIRPTA and 1099. MyDec Transfer Tax Declarations (State, County, and City of Chicago). Notice to Tenant Letter (if applicable). Return of Security Deposit to Tenant (if applicable). 1031 Exchange Documents (if chosen by individual seller). Wiring instructions. Obtain Water Certificate for Unit. Scan and profile all documents. Enter billing for all tasks. Attend Section 15 weekly update meeting. Maintain internal timeline for each Section 15 sale transaction (note each task as completed). Coordinate with PM regarding collection of leases for production to Buyer. Coordinate with PM regarding due diligence documents for production. Answer emails from Board/broker/PM regarding closing status. Phone calls with owners/board/broker/PM. Coordinate and communication (phone calls/emails) with owners regarding mortgage pay off letters and addressing issues in obtaining pay off letters. Coordinate with management to obtain paid assessment letters. Scan and profile all documents. Prepare Board resolution for post-closing transfer of funds. Prepare Board resignations. Coordinate with each Board member to obtain resignation. Prepare assignment of any association contracts. Prepare notices of termination to vendors and management. Scan and profile all documents. Enter billing for all tasks. Post-Closing Services. Recording of deed. Delivery of title policy. Final HUD-1. Scan and profile all documents. Scan and profile all documents. Communication with management regarding final accounting. Communication with owners regarding reimbursement of Association funds.
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