Job Details

Legal Administrative Assistant Ip

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Aug 14,2018

Posted on

Jul 28,2018

Years of Experience

2-5 yrs required


Boston, MA
Practice Area
Intellectual Property >> Intellectual Property - General
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Legal Administrative Assistant - IP The candidate will maintain and update files, including file openings, file applications, responses, etc. with USPTO. Responsible for preparing and maintaining IDS. Review issued patent for errors, determine expiration date of patent, prepare certificate of correction, if necessary. Responsible for preparing, coordinating and circulating reporting letters to clients. Responsible for uploading documents and preparing engagement letters. Effectively set priorities, meet deadlines and manage multiple projects. Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings). Must be able to work in a fast paced environment, independently, as well as in a team setting. Responsible for scheduling and coordinating travel arrangements. Responsible for overseeing invoice payments/expenses/reimbursements. Coordinate tracking of CLE for attorneys. Annually complete eight hours of continued technical education through the firm's training department.

Qualification and Experience

The candidate should have 2-5 years of related experience. Understanding/experience in Intellectual Property. Comprehensive knowledge of specific Intellectual Property department guidelines. Exceptional attention to detail; ability to draft and/or edit documents accurately and quickly (i.e. cover letters, pleadings, loan documents, meeting agendas, e-mail correspondence). Proficient in LegalKey, Intapp, Carpe Diem, Document Management system, and Microsoft programs Word, Visio, Excel and Outlook. Professional communications and ability to develop rapport with clients; maintain strong working relationships handle confidential and sensitive information.

Company info

Hiring Coordinator
Polsinelli PC
100 Cambridge Street
21st Floor
Boston, MA 02114


"Nice place starting out"

Former Employee - Reviewed on December 18, 2017

Create more of a structure that encourages group thinking and participation, I felt it was lacking here.

Pros : I only left because of personal reasons, the pay was great and the people were smart and on task.
Cons : I felt in groups settings most of the time people were in it for themselves but not much else. It wasn't inviting.
Current or former employee? : Former Employee

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