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Years of Experience
Date Last Verified
Legal Secretary Duties : As members of a legal support secretarial team, perform difficult legal secretarial duties for multiple attorneys/professional staff in the Sacramento Office of the Attorney General. Duties include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) using various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat and ProLaw and other desktop technology tools and communication devices. Adhere to procedures; ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines; verify case/legal citation and quoted text; establish and maintain an efficient system for filing correspondence and pleadings; maintain a professional and organized work area; transcribe complex machine dictation; comply with state and departmental rules and regulations and office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; and schedule court reporters for depositions. The incumbents will make travel arrangements and assist with overflow work as requested. Duties may also include tasks that require driving, bending/stooping, reaching/twisting, kneeling, manual dexterity (grasp/handle/keyboarding), prolonged standing/sitting, frequent walking, including pushing/pulling and/or carrying/lifting up to 20 pounds. Incumbents in Range A perform the full range of legal secretarial work. Under general supervision, in a secretarial capacity, incumbents type, format, file, and serve legal pleadings in multiple jurisdictions, including State, Federal, and appellate courts or Office of Administrative Hearings; perform complex clerical work; and coordinate and schedule court-related services with specific instruction. Incumbents in Range B perform the most complex legal secretarial work. Under direction, incumbents independently perform the most difficult and responsible legal secretarial and clerical work, with minimum instruction, involving either: (1) work in a legal office with Level IV attorneys; or (2) work for a chief legal administrator with major administrative responsibility for a complex legal program and a large professional staff.
Qualification and Experience
Qualification : Legal Secretary Either I
Experience: Must have 1+ year of experience in the California state service performing the duties of a Senior Legal Typist, Range B.
Experience: 2+ years of experience in a private law firm, corporate law office, or a legal program in a governmental agency performing a full range of legal secretarial duties, which requires the preparation of legal documents for filing and service. [(1) Academic education above the 12th grade may be substituted for six months of the required experience on the basis of either (a) one year of the general education being equivalent to three months of the required experience; or (b) one year of education of a business or commercial nature being equivalent to six months of the required experience; or (2) Completion of a certificated legal secretarial program at either a regionally accredited college or a business school approved by the Bureau of Private Postsecondary and Vocational Education and accredited by the Accrediting Council for Independent Colleges and Schools may be substituted for one year of the required experience (Candidates who are within six months of satisfying the experience requirement for this class will be admitted to this examination, but they must fully meet the experience requirement before being eligible for appointment.)
Deadline : 4/26/2018.
Job Code #: JC-106690. Position #(s): 420-031-1282-156. Send Examination/Employment Application (STD 678); Resume.
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