Job Details

Legal Secretary – Public Finance

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Oct 26, 2020

Valid Through

Feb 08, 2021

Posted on

Sep 02, 2020

Years of Experience

Min 2 yrs required

Location

Dallas, TX, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Municipal Law >> Municipal Law
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Profile

Legal Secretary – Public Finance
The candidate responsibilities may include: Answer phone calls, take notes/messages and redirect calls when appropriate; Maintain Outlook calendar of firm district meetings for working group; Send calendar invites to schedule firm’s Board of Directors meetings and track calendar responses to confirm quorums; Schedule teleconference meetings and video conferences for attorneys; Handle outgoing mail, certified mail, overnight mail, and courier packages as needed; Sort incoming mail and route to appropriate attorney or paralegal; Send emails to firm Board of Directors and Consultants with meeting notices, minutes, and other meeting documents necessary for board meetings; Send meeting notices to post with various county clerk’s offices and other required posting locations for notices; Make copies of outgoing correspondence, meeting documents, and documents for signature; Open new files for attorneys and update client list as needed; Order food for firm board meetings; Make travel arrangements as needed; Maintain expenses and prepare expense reports for working group; Send monthly invoices to clients; Manage filing of district documents in an organized manner via physical filing system and electronically, including minute books. Must have (2) years’ experience working in a law firm setting. Should have excellent organizational, communication, analytical, and critical thinking skills.

Additional info

send cover letter, resume, and references

Company info

Rex Zgarba
Human Resources Manager
Coats Rose
3 Greenway Plaza
Suite 2000
Houston, TX 77046

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