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Organization TypePublic Interest
Years of Experience
Date Last Verified
Legal Assistant, G4 Duties: Compiles and organizes legal information and legal reference materials from various sources for legal reports, work plans, studies, briefings, meetings/conferences, etc. Provides general office support services; drafts, edits, proofreads and finalizes for signature and/or process a variety of legal correspondence and other legal communications. Assists with the preparation and filing of submissions to the Appeals Tribunal. Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. on legal matters. Handles, or refers to the appropriate legal officer, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to specific legal activities, instruments, etc. Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers legal and other inquiries to appropriate personnel for handling. Assists in the preparation of legal documents for electronic storage, access and circulation/publication, including document scanning and conversion, review of content and extraction of key data and text excerpts for categorization and indexing purposes, etc. Sets up and maintains legal reference files/records (electronic and paper) for the work unit. Updates and maintains large distribution lists; monitors, prepares and distributes various legal materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.). Performs other duties in support of the legal work of the division, as assigned.
Qualification and Experience
Qualifications: High school diploma or equivalent. 3+ years of experience in paralegal work, conference servicing, general office support or related area is required. Experience in paralegal or library work is desirable. English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of general office and administrative support including administrative policies, processes and procedures. Familiarity with standard research sources and ability to conduct research and compile relevant materials/information. Tact and discretion in dealing with confidential matters and materials. Demonstrated ability to apply good judgement in the context of assignments given. Good communication skills (spoken and written), including drafting and editing skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Period: 18 December 2017 through 31 May 2018.
Deadline: 11 December 2017
Job Opening Number: 17-Legal Affairs-OLA-89809-J-New York (T)
Company infoHiring Coordinator