Job Details

Legal Administrative Assistant Litigation And Business Departments

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Mar 02,2019

Valid Through

Jun 15,2019

Posted on

Jan 11,2019

Years of Experience

Min 5 yrs required

Location

Boston, MA, United States

Employment Type

Full-time

Industry

Legal
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Legal Administrative Assistant - Litigation and Business Departments
The candidate will handle extensive billing and billing correspondence for partner’s practice, including attention to client billing guidelines, review and editing of pro formas, use of firm’s billing software, and compliance with firm’s billing practices and rules. Complete daily diaries in an efficient, timely manner. Complete new client matter opening process. Draft, prepare, format, proofread and/or revise document including complex legal documents, correspondence, memoranda and pleadings. Present a professional and positive image within the firm as well as with outside contacts. Handle incoming and outgoing telephone calls to and from clients, client-related representatives, and firm personnel in a professional manner. Become familiar enough with matters to recognize client names, and know who else is working on each matter to ensure timely responses to a client. Maintain attorney calendars as requested. Maintain and update contacts in Outlook and InterAction. Complete photocopy, scan, printing and fax requests. Maintain an organized and up-to-date filing system, including chronological filing, diary filing, case filing, billing filing, etc. Provide assistance to legal administrative assistants and lawyers in surrounding areas as needed. Perform other related office duties as required. Must have 5+ years of secretarial experience in a corporate law practice (preferably supporting partners) including familiarity with legal terms. Must have past experience in billing professional services, including familiarity with client billing guidelines applicable to litigation and corporate matters. Must have experience with InterAction or other Contact Management System software. Bachelor degree, or equivalent experience.

Company info

Hiring Coordinator
Foley Hoag
Seaport West
155 Seaport Boulevard
Boston, MA 02210-2600
Fax: 617-832-7000

Review:

"Pleasant, But Sometimes Disorganized "

Former Employee - Reviewed on December 18, 2017

Talk to everyone more frequently to communicate with them about their needs and your expectations. People do not perform well when there is stress due to uncertainty - when this can be prevented, there's no reason they need to be subjected to it.

Pros : Benefits and pay were satisfactory, for me. Work was relatively interesting. Associates and staff were easy to get along with. I thought the location was good, but there were mixed opinions on this, based on who I asked.
Cons : The firm just seemed kind of disorganized, at times. For example, sometimes, there was so much work that my previously scheduled time off was basically postponed with really short notice, and other times, there was really not much to do at all. Some people received new technology without really needing it that badly, while others who really needed it went without.
Current or former employee? : Former Employee

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