Job Details

Legal Staff Paralegal in Buffalo, NY

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Company name

Woods Oviatt Gilman LLP

Organization Type

Law Firm

Job Type

Legal Staff

Practice Area


Years of Experience

1-3 yrs required


USA Buffalo, NY

Date Last Verified

Feb 01,2018

Posted on

Jan 25,2018

10 hits


Legal Assistant Duties: Responsible for supporting attorneys by performing a variety of administrative duties, including drafting correspondence, answering phones, communicating with attorneys, clients, and court personnel. Prepare legal documents, forms and correspondence for Attorneys. Perform the opening of files for Attorneys within 24 hours of receipt of initial information. Proactively anticipate Attorney needs by reviewing calendars and ensuring Attorneys are prepared with all necessary documents for client meetings. Manage E-Filing and complete this process for Attorney’s as requested. Provide professional, efficient and friendly client service on the telephone and in person. Coordinate with clients, external counsel and other vendors to obtain and exchange information and documentation related to legal matters. Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information. Manage schedules, including trial dates and hearings. Coordinate appointments, meetings, teleconference, video conference and business travel. Utilize case management system for electronic data management of legal files. Ensure that all necessary information is shared between clients and attorneys on various files. Provide admin support such as transcribing dictation, maintaining calendars, setting up meetings, coordinate courier deliveries, sorting and distributing mail, and filing.

Qualification and Experience

Qualifications: Bachelor’s degree preferred. 1-3 years prior law firm administrative assistant experience preferred. Ability to transcribe dictated or written material. Working knowledge of Adobe and Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint. Strong typing, computer, organizational, and administrative skills with meticulous attention to detail. Excellent communication and interpersonal skills. Ability to prioritize workload and independently manage multiple tasks. Must be a team player and use firm resources effectively and efficiently. Must maintain professional contact with attorneys and staff and observe confidentiality of client and firm matters. Type of 60 wpm. If you are interested in being considered for this position, complete the Online Application.

Company info

Hiring Coordinator
Woods Oviatt Gilman LLP
1900 Main Place Tower
350 Main Street
Buffalo, NY 14202