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Date Last Verified
Years of Experience
ProfileLegal Secretary (Open & Promotional) DUTIES: Performs responsible and complex legal support work for attorneys, judges and court commissioners. Positions in this classification are generally responsible for word processing of complicated legal documents, public contact involving communicating legal information and responding to questions, reading correspondence and independently composing responses and other technical clerical support work in a legal office environment. Researches, establishes, maintains, codes, modifies, tracks and/or retrieves information and compiles data that may require information searches through legal files, contracts, records, microfilm or computer files including customized database applications; enters, obtains and/or verifies information obtained from legal documents following established clearly defined methods and court rules. Enters and retrieves case information using appropriate computer based data system; prepares reports requiring the extraction of database information. Performs counter and/or phone work providing information to the public; advising attorneys and other interested parties regarding the status of cases and legal procedures while maintaining security and confidentiality. Maintains legal files and case controls; extracts information from files; prepares legal forms and papers, prepares and review files; encodes or enters information into database for court dates and/or attorney records; processes and distributes court case files; provides electronic discovery reports and electronic media to opposing attorneys in a timely manner. Using advanced skills in word processing, spreadsheet and presentation applications, researches, prepares and generates complex legal documents such as office forms, briefs, motions, subpoenas, summons, arraignment letters, warrants, jury instructions, correspondence, reports and memorandum from minimal instructions and in support of assigned attorneys or judges; secures appropriate signatures, cause numbers and authorizations and mails or routes as designated. May prepare transcripts for higher level courts. Reviews files, case documents, and affidavits to detect completeness, timeliness and errors and provides information to attorneys; may research case files and prepare proposed court orders, including bond forfeiture orders; prepares jury instructions from drafts or research into similar cases. Enters and retrieves case information using appropriate computer based data system; prepares reports requiring the extraction of database information. May obtain and provide standardized information to/from parties; monitor and review status of cases; maintain contact with parties, attorneys and other individual and agencies concerned with specific cases. Assists attorneys in obtaining photos and/or evidence required for trial. Researches and calculates the number of probation violations/orders a defendant has had in order to determine the amount of sanction time. Prepare orders to include sanction days, violations and credit for time served. Prepares and/or files legal documents with clerks of the court or electronically as authorized; obtains required signatures and authorizations; where applicable, copies and/or delivers documents to the appropriate party(ies); maintains case files and records dates on which subsequent actions must occur.
Qualification and Experience
REQUIREMENTS: High school diploma or equivalent and 3 years of legal support work at the Legal Assistant 2 level within a law office or legal environment. Legal assistant or paralegal coursework offered by a community college or business school may be substituted for up to one year of the required experience. Considerable Knowledge of: legal terminology, procedures, documents and principles related to legal support work; legal office practices and procedures including standard formats; business English, grammar, punctuation, and spelling; word processing, database and presentation applications, including the knowledge of macros; the operation of general office equipment such as copiers, faxes, telephones, personal computers. Ability to: Keyboard of 50 wpm; apply legal guidelines and regulations to varied operational requirements; prepare complex legal documents and correspondence using appropriate formatting, terminology and references; deal appropriately with sensitive and/or potentially volatile situations; resolve conflict and problem solve using discretion, patience, empathy and professionalism; maintain confidentiality; establish and maintain effective working relationships with co-workers, public officials, and the general public; operate general office equipment; accurately complete work within established timeframes; communicate effectively orally and in writing; adhere to prescribed office routines; maintain a professional personal appearance and courteous attitude toward the public and fellow employees. Skilled in: the use of personal computers and software needed to perform the job assignments.
Spokane County Washington
1116 W Broadway
Spokane, WA 99260