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Corporate Paralegal The candidate will assist with public company filings including 10-K, Annual Report to Stockholders, 10-Q, 8-K and Proxy Statement, and Section 16 reports on Forms 3, 4 and 5. Will assist with the company’s equity plan administration, including monitoring vesting under equity award plans and trading activity pursuant to 10b5-1 plans, as well as open market transactions. Coordinating pre-clearance and open trading window periods and monitoring matching transactions. Assist with NASDAQ and SEC compliance activities including, monitoring of changes in regulatory requirements for public companies. Coordinate annual review of corporate governance policies, charters and guidelines, and D&O Questionnaires. Coordinate Annual Shareholder Meeting process, including task list and calendar, annual meeting documentation, meeting logistics, shareholder record, vote tabulation, etc. Communicate and coordinate as needed with Management, outside counsel, shareholders, transfer agent, financial printers and various regulatory agencies, brokers and employees, as well as internal departments including but not limited to Accounting, Finance, Human Resources, Investor Relations, Marketing and Tax. Coordinate with the Company's 3rd party auditors for documentation as requested. Maintain articles of incorporation, bylaws, board and shareholder minutes, consents, secretarial certificates, and powers of attorney. Track and process all annual filings and necessary qualifications for domestic subsidiaries and coordination with Tax Department for the same. Track and process all Third Party Administrator and Broker annual filings (including biographical affidavits) and necessary qualifications for business licenses and registrations. Support assigned commercial transactions and providing support to other internal attorney as requested. Special projects and other duties as requested. Bachelor’s degree and paralegal certification is required. Public company SEC reporting experience is required. Experience with domestic subsidiaries and entity management is needed. Experience with insurance or financial services compliance is preferred. Exposure to software and IP a plus. Must have 7+ years of experience as a paralegal in a corporate legal department of a publicly-traded company, large law firm or combination thereof. Equivalent combination of education and experience sufficient to perform job duties may be considered. Should have computer literacy and proficiency (EDGAR, RRD Active Disclosure, MS Word, Excel, Outlook, PowerPoint, Adobe, Westlaw/PLC and CSC Compliance Manager). Should have ability to communicate effectively, both verbally and in writing, with diverse internal and external groups including top level administrators, directors, officers, attorneys and executives. Ability to establish and maintain working relationships with co-workers, supervisors, other firm Associates, vendors and clients is required. Must have skill in managing details with speed and accuracy. Skill in managing electronic and paper files is required.
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