Job Details

Legal Administrative Specialist

Company name

Pascua Yaqui Tribe

Organization Type

Government

Job Type

Legal Staff

Date Last Verified

Jun 30, 2020

Valid Through

Oct 13, 2020

Posted on

Apr 05, 2020

Salary

USD 16 Hourly

Years of Experience

Min 1 yrs required

Location

Tucson, AZ, United States

Employment Type

Full-time

Industry

Legal
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Legal Administrative Specialist
The candidate will Prepare correspondence and legal documents such as summonses, agreements, complaints, motions, pleadings and subpoenas from forms, written drafts, or dictations. Provide complex, specialized administrative support, by preparing and processing confidential reports, prepare meeting agendas and minutes, maintain departmental data and/or other related documents. Maintain law library; assist in the general research, including but not limited to, using electronic legal research software. Develop, review, and recommend administrative and clerical policies, procedures, systems, and forms designed to improve operations. Open, manage and properly documents case files, and organizes materials in case files for scheduled court hearing and trials. Copy, distribute, and file pleadings and required attachments with court clerks. Manage attorney's calendars and routinely interfaces with the calendar established by the court clerk; coordinate and arrange meetings as required. Inform appropriate parties of court hearings and scheduled meetings. Conduct general research/investigation and gathering of documents, as directed by attorneys. Collect, compile and organize data and information; create, prepare and distribute summaries, reports, spreadsheets, memos, and other correspondence to meet reporting requirements. Assist management in personnel administration. Assist in preparing purchase orders, check requests, annual budget, and budget modifications; maintain financial records; processes travel documents and confirm travel/seminar arrangements. Screen incoming calls and correspondence, exercise judgment, and respond accordingly. Establish and maintain and effective filing and retrieval system according to established policies and procedures. Create correspondence, memos, minutes, agendas, or reports from drafts, recordings, or verbal instructions. Read, annotate, and distribute all incoming information to the appropriate attorney and takes appropriate action to keep clients informed of case developments and court dates. May be required to appear, in the Court, to fill in for attorneys/advocates; in emergencies. Communicate professionally with clients, other departments, and Tribal Council regularly, and maintain and adhere to the confidential nature of the departments' work. Perform other duties of a similar nature or level as requested by supervisor or director.

Additional info

Position: 2020-00081.

Company info

Hiring Coordinator
Pascua Yaqui Tribe
7474 S. Camino De Oeste
Tucson, AZ 85746

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