Support PDF,DOC,DOCX,TXT,XLS,WPD,HTM,HTML fils up to 5MB
Organization TypeLaw Firm
Years of Experience
Date Last Verified
Legal Assistant The candidate will type and/or transcribe correspondence. Will draft correspondence. Type and prepare various documents and forms, including but not limited to: legal briefs, letters, memoranda, tables, charges/spreadsheets, document productions, complaints and motions. Edit, redline and proofread documents as requested. For legal briefs: generate Table of Contents and Table of Authorities. Accurately complete e-Filing in various courts and in accordance with established court rules of applicable jurisdiction. Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client and other correspondence, checking for accuracy of copy, grammar, punctuation and syntax. Photocopying and scanning. Prepare documents for U.S. mail, Federal Express, messenger delivery or electronic delivery. Arrange U.S. and foreign travel by securing air, hotel, rail and car reservations for lawyers and clients. Prepare travel itineraries. Prepare and submit travel expense reports and other business related expenses for reimbursement in a timely manner. Prepare disbursement forms/handle reimbursements of other firm and client related expenses, such as telephone calls, outside vendors, entertaining, recruiting and travel expenses. Submit expense reports to accounting for processing. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings and case/client documents as directed by supervising attorneys, using the firmâ€™s records management database in accordance with established standards and procedures. Answer telephones, screen and transmit telephone calls to lawyers, and take messages if necessary, with recognition of and attention to the particular needs of the clients. Schedule conference calls for lawyers and clients and make appointments when necessary. Client billing: edit, prepare, finalize and send out all bills for billing attorneys. Maintain contacts in Outlook for assigned lawyers, pursuant to each lawyerâ€™s preference. Maintain a calendar of court, travel, meetings and/or other commitments. Arrange for meeting/conference rooms, using the firmâ€™s conference room reservation software system. Perform other duties as assigned by attorneys and/or administrative managers. Provide assistance to other legal assistants as time permits. Serve as back-up assistant as required. Enter attorney and paralegal timesheets (diaries) daily in Elite Webview time system and proofread and edit entries for accuracy. Bluebook or cite check legal briefs. Perform legal research as assigned on Lexis, Westlaw, Pacer or other legal website. Other tasks as reasonably assigned by supervisors.
Qualification and Experience
The candidate should have High School Diploma or GED Certificate. College degree and/or paralegal certificate is a plus. Must have 3-10 years of legal secretarial experience. Knowledge of File Site preferable. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint) is needed. Knowledge of Work Site preferable. Knowledge of MS Office 2010 and Windows 7 is preferred. Excellent oral communication skills, especially the use of good grammar is needed. Uses written communication that is technically sound, grammatically correct and without typographical errors are essential. Excellent skillset in regards to knowing proper formatting of general correspondence and composition of document is needed. Excellent organizational skills are needed. Extremely consistent in producing quality work is needed. Typing speed of 65+ wpm is needed.
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