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Special Districts Paralegal The candidate will be responsible for providing paralegal support to multiple attorneys in our Special Districts practice group. Meet with attorneys and proponents of organization of special district; maintain oral and written communication with clients throughout process of organization. Prepare comprehensive schedule of organizational process and statutory and constitutional deadlines; monitor process to ensure compliance with all deadlines. Prepare, or request and obtain, review with attorney, and timely file documentation for service plan approval with municipality or county, appropriate county clerk and recorder, division of local government and state auditor; maintain oral and written communication with jurisdiction; handle any necessary amendments. Coordinate the organizational election to/and including preparing comprehensive schedule of election procedure and statutory and constitutional deadlines; monitor process for each special district conducting election; coordinate and ensure compliance with all deadlines and term limitation restriction of elected officials. Prepare board meeting agendas and meeting packets, and arrange for timely meeting notice postings. Assist with preparation, and review with attorney or district accountant, annual budgets and audits or audit exemption requests; monitor compliance with all statutory and constitutional requirements, restrictions, and deadlines. Handle file maintenance and organization. Track and record time in WebView to ensure services provided are appropriately charged.
The candidate should have an undergraduate degree and/or paralegal certificate or equivalent experience required. 5 years of relevant Special Districts experience preferred. Ability to prioritize and coordinate projects and cases for more than one attorney simultaneously. Must cope successfully with demands from attorneys and remain calm under pressure. Demonstrate effective teamwork, and work cooperatively with other departments and individuals in the firm. Willingness to work long hours when needed. Must conduct all business in a confidential manner. Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel required. Must possess superb organizational skills, the ability to handle a multitude of tasks simultaneously, and to adapt quickly to meet deadlines.
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